Clinical Trial Site Relationship Coordinator

Medpace; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Flexible work environment

Competitive compensation and benefits package

Competitive PTO packages

Structured career paths

Employee health and wellness initiatives

Employee health and wellness

Job summary

A leading clinical research organization is seeking a full-time Clinical Trial Site Relationship Coordinator in Warsaw, Poland. This role involves supporting clinical sites, facilitating feasibility assessments, and managing relationships. The ideal candidate should have a Bachelor of Science in a health-related field and at least one year of clinical trials experience. Strong communication skills and knowledge of drug development are preferred. This position offers growth opportunities within a dynamic team.

Qualifications

• Minimum 1 year’s site and clinical trials experience.
• CRA experience is an asset.
• Knowledge of drug development and GCP guidelines preferred.
• Knowledge of GCP guidelines and clinical trial management preferred.
• Fluency in English; excellent written and oral communication.

Responsibilities

• Provide ongoing support to sites and feasibility assessments.
• Develop effective plans for site contacts and follow-up.
• Serve as main point of contact for project teams.
• Build and maintain relationships with networks of sites and flagship sites.
• Conduct regular performance reviews and act as escalation point for site issues.

Skills

Clinical trials experience

Organizational skills

Oral and written communication skills

Knowledge of medical terminology

Fluency in English

Education

Bachelor of Science in health-related field

Job description

Our clinical activities are growing rapidly, and we are currently seeking a full-time Clinical Trial Site Relationship Coordinator to join our vibrant Clinical Operations team in Poland, Warsaw. This is a fantastic opportunity to work on pre-award and post-award study feasibilities, build and maintain strategic relationships with our network of sites, and develop key strategies to effectively conduct feasibilities across Poland. This position will fit someone who has previous clinical research experience or perhaps a CRA who would like to reduce travel. If you want an exciting career within a company that excels in delivering innovative research and development of cutting edge drugs, where you can grow your potential, then this is the opportunity for you.

Responsibilities

• Provide ongoing support of sites, including identifying and discussing future new business opportunities and feasibility assessments.
• Develop effective plans for site contact and follow-up.
• Support management in expediting feasibility, site selection and study start-up.
• May be responsible for other projects and responsibilities as assigned.
• Serve as site relations and excellence partner by providing oversight and building/retaining relationships of assigned sites within assigned country.
• Conducting/expediting feasibility activities (standalone, blinded, initial, ongoing), supporting Management with site selection/alignment with studies and/or therapeutic areas, and study start-up.
• Proactively research and understand specified site landscape/intelligence (KOL presence and knowledge, site capabilities, country standard of care and medical practices, etc.) as it relates to specific patient population, recruitment, and retention.
• Building and maintaining relationships with preferred site networks/flagship sites which includes facilitating master CDAs and holding meetings with network directors.
• Conducting regular performance reviews for sites participating to our studies, ensuring quality study delivery.
• Serve as an escalation point for site related issues throughout the life cycle of a study.
• Provide ongoing support of sites, including identifying and discussing future new business.
• Develop effective plans for site contacts, troubleshooting, and follow-up.
• Develop an intelligence database with site and country intelligence.
• Support Management with process improvement initiatives regarding feasibility activities.
• Serve as main point of contact for project teams regarding site performance issues and updates on pertinent site information.
• May be responsible for other projects and responsibilities as assigned, including site Qualification Visits, prepping/consultation support for site audits, etc.

Qualifications

• Minimum a Bachelor of Science in health-related field.
• Minimum 1 year’s site and clinical trials experience (more experience for the more senior positions required).
• CRA experience is an asset.
• Knowledge of drug development, clinical trial management and operational procedures, including GCP guidelines preferred.
• Knowledge of medical terminology and clinical patient management preferred.
• Fluency in English.
• Demonstrated organizational and prioritization skills.
• Excellent oral and written communication skills.

  We kindly ask to send applications in English.

  WHY MEDPACE?

  At Medpace, you will find work that is both challenging and rewarding. You will be given the tools and training to succeed, rewarded for strong performance, and provided opportunities to grow professionally.

  What To Expect Next

  We look forward to receiving your application. A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an initial phone interview.

  Medpace Overview

  Medpace is a full-service clinical contract research organization (CRO). We provide Phase I–IV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through our scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti‑viral and anti‑infective. Headquartered in Cincinnati, Ohio, we employ more than 5,000 people across 40+ countries.

  Medpace Perks

  • Flexible work environment
  • Competitive compensation and benefits package
  • Competitive PTO packages
  • Structured career paths with opportunities for professional growth
  • Company-sponsored employee appreciation events
  • Employee health and wellness initiatives

  Awards

  • Recognized by Forbes as one of America’s Most Successful Midsize Companies in 2021, 2022, 2023 and 2024.
  • Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility.