Simcorp Fund Operations Specialist, Senior Associate

State Street; Kraków; Hybrid; PLN 78,000 - 96,000; Full time

Benefits offered by this job

3 days in-office per week

Gold Medical Package for employees and

family

Premium life insurance

Private pension plan

Wide range of soft skills training

Volunteer opportunities

Well-being programs

Job summary

State Street in Kraków seeks a Simcorp Fund Operations Specialist, Senior Associate to join our Global Delivery team. The role focuses on investment administration insourcing services, providing technical support, ensuring timely deliverables, and acting as a technical SME for Fund Administration systems.

The ideal candidate has 2+ years in fund administration, fluent English, strong MS Office skills, and the ability to work under pressure in a hybrid model with three days in the office per week.

Qualifications

• Numeracy and literacy skills required.
• Thorough understanding of fund administration is required.
• Good computer literacy and very good working knowledge of MS Office.
• Strong verbal and written communication skills.
• Fluent English; intermediate German.
• Ability to work under pressure and meet tight deadlines.
• Accuracy and attention to detail; ownership and initiative.
• Good numerical and analytical skills; strong organizational skills; team player.
• VBA skills would be an advantage.

Responsibilities

• Take responsibility for quality of service and internal controls over team deliverables.
• Review fund components, analyze and resolve discrepancies.
• Act as central point of contact for technical issues and track trends.
• Ensure KPIs are produced and dispatched to Oversight.
• Participate as technical SME in development, testing and implementation of new systems.
• Provide timely and professional responses to inquiries.
• Contribute to analysis and planning of Fund Admin Operating Model for standardized processes.
• Support fund events and post-transition analyses to identify gaps.

Skills

Numeracy/Literacy

Fund administration

MS Office

Verbal & written communication

Fluent English

German (Intermediate)

Under pressure

Attention to detail

Ownership & initiative

Numerical & analytical

Organizational skills

Team player

VBA skills

Education

Preferred Accountancy or Business related degree

Tools

MS Office

VBA

Job description

Job Title

Simcorp Fund Operations Specialist, Senior Associate

Operacyjny Specjalista ds. Funduszy Simcorp

Division

Global Delivery

Location

Poland, Kraków

Reporting To Position

Simcorp Fund Team Manager, Officer or Simcorp Fund Senior Manager, Assistant Vice President

Roles Reporting To This Position

None

Purpose Of Role

• Investment Administration Insourcing Services (IAIS) Simcorp Fund Operations Specialist will engage in various projects, specific analyses and initiatives related to technical aspects of the fund administration business
• Provide technical support to teams and Manager to ensure all deliverables are produced and dispatched on time in accordance with client service level agreements and agreed quality standards

Work Organization Requirement

Hybrid work model with 3 days of office work per week

Accountabilities / Specific Duties

• Take responsibility for quality of service, internal controls for all team deliverables. Demonstrate ownership of team's tasks completion and their efficient split among staff, especially when ad-hoc changes are required due to the nature of Fund Administration work
• Review fund components, analyze and resolve discrepancies
• Act as a central point of contact for technical issues (identification, support resolution, track trends and elevate, risk identification and actions)
• Ensure that Key Performance Indicators are produced and dispatched to Oversight as required
• Participate as technical Subject Matter Expert in the development, testing and implementation of new systems and products relating to ongoing business transformation process, provide regular progress reports and give feedback during project meetings
• Act as a source of technical expertise on Fund Administration systems
• Provide timely and professional responses to all inquiries
• Contribute to analysis and planning of Fund Administration Operating Model with the aim of standardizing processes and establishing best practices
• Provide technical and planning support for fund events, including new business transitions to Poland, ensure proper governance and controls are in place, perform post-transition analysis to identify process gaps
• Demonstrate flexibility by supporting various client groups as well as contributing to a range of projects
• Deliver training sessions to staff, support other team members in onboarding and development process
• Review corporate documentation on processes, procedures and controls, initiate remedial action as necessary; ensure documentation exists for any client-specific procedures
• Act on ad-hoc duties as assigned

Work Parameters Or Boundaries

• Internal State Street Poland procedures & regulations
• Standard of Conduct
• Country Specific Regulations
• Accounting Standards
• Performance Management System (PMS)

Internal And External Relations

Transactional relationships with peers in department and immediate supervisor, with some exposure to senior staff; ongoing external contact

PERSON SPECIFICATION

Specific Qualifications / Skills

• Numeracy/Literacy skills
• Thorough understanding of fund administration is required
• Good computer literacy and very good working knowledge of MS Office
• Strong verbal and written communication skills
• Fluent English
• Intermediate German
• Ability to work under pressure and to tight deadlines
• Accuracy, good quality of work and attention to details
• Ability to take ownership and initiatives
• Good numerical and analytical skills
• Good organizational skillTeam player
• VBA skills would be an advantage

Level Of Education

Preferred Accountancy or Business related degree

Previous Level Of Experience

Recommended 2+ years’ experience in fund administration or equivalent area

Minimum Salary

zł87,000 Annual

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.

We Offer

• Permanent contract from day one
• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
• Gold Medical Package for employees and their families (partner and children)
• Premium life insurance package and private pension plan
• Wide range of soft skills training, technical workshops, language classes and development programs
• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
• Variety of well-being programs
• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.