Depositary Operations Specialist, Senior Associate

State Street; Kraków; Hybrid; PLN 78,000 - 96,000; Full time

Benefits offered by this job

Permanent contract from day one

Gold Medical Package for employees and

families

Private pension plan

Volunteer time and well-being programs

Development programs

Job summary

State Street is seeking a Depositary Operations Specialist to work under supervision of a Manager and engage in projects and analyses relating to the technical side of the business. You will act as a process SME, providing support to the Depositary Supervisor and teams to ensure deliverables are produced and dispatched on time in line with client SLAs and quality standards.

Our Depositary team protects fund assets and ensures controls, overseeing valuation and cash flows.

Qualifications

• Fluency in English - written and spoken.
• At least 2 years of relevant working experience, preferably in fund accounting/alternative investments.
• Bachelor’s degree in finance, accounting, economics or STEM.
• Knowledge of AIFMD, CSSF regulations would be an advantage.
• Geneva, Investran knowledge is considered an asset.
• Experience in creating Excel reports.
• Python, Access, VBA, SQL, Xceptor knowledge – must have.

Responsibilities

• Actively reviews and prepares Depositary tasks related to safekeeping, cash flow monitoring and oversight.
• Liaise with clients and supporting departments to obtain inputs for service delivery and resolve discrepancies.
• Assist Manager in organizing the team and ensuring procedures and controls are followed.
• Identify issues in service delivery and carry out corrective actions; track progress in the issues log.
• Develop and streamline depositary controls; work with SMEs to standardize processes.
• Participate as technical SME in development, testing and implementation of new systems/products; report progress.
• Identify process inefficiencies and drive efficiency improvements using lean approaches.

Skills

Fluency in English

Fund accounting experience

Project management

Communication

Education

Bachelor’s degree in finance, accounting, economics or STEM

Tools

Python

VBA

SQL

Excel

Access

Xceptor

Job description

Who We Are Looking For

We are looking for a Depositary Operations Specialist, who will work under supervision of Manager and be engage in various projects, special analysis and initiatives relating to technical aspects of the business. You will act as a process SME and provide technical support to Depositary Supervisor and teams to ensure all deliverables are produced and dispatched on time in accordance with client service level agreements and agreed quality standards.

Who We Are Looking For

We are looking for a Depositary Operations Specialist, who will work under supervision of Manager and be engage in various projects, special analysis and initiatives relating to technical aspects of the business. You will act as a process SME and provide technical support to Depositary Supervisor and teams to ensure all deliverables are produced and dispatched on time in accordance with client service level agreements and agreed quality standards. Our Depositary team helps ensure that fund assets are protected and that important controls are in place. It's a great opportunity to build expertise in investment funds, financial markets, and the broader banking industry while working in an international environment. Depositary is an EMEA specific regulatory function with Fiduciary duty to the end investor. European investment funds, whether UCITS or AIF, must appoint a Depositary in accordance with the UCITS and AIFM Directives. The Depositary is responsible for the safekeeping of the investment fund’s assets and therefore ensures separation of those assets from the management of the fund. In addition, the depositary is required to perform oversight functions and, in this way, oversees certain activities of the fund manager such as valuation of the fund assets and monitoring of fund cash flows. This role can be performed in a hybrid model, where you can balance work from home and office to match your needs and role requirements.

Why this role is important to us

You will be joining the Investment Services function that allows us to deliver a comprehensive, holistic approach to each client relationship — for asset managers and asset owners, insurance companies, and official institutions globally. It means our client-facing functions work together to bring the very best solutions and services the firm has to offer — across all of our locations, products, and capabilities. Join us if making your mark on the long-lasting client relationships we build is a challenge you are up for.

What You Will Be Responsible For

• Actively reviews and prepares Depositary tasks (all Clients) relating to safekeeping, cash flow monitoring and oversight activities.
• Liaise with clients (internal & external) and supporting departments for the purpose of obtaining key inputs to service delivery, resolving errors and discrepancies.
• Assists Manager in the organization of the Team and in ensuring that departmental procedures and controls are adhered to.
• Identify issues and problems in service delivery and carry out necessary corrective action. Ensure the issues log is updated and track progress.
• Take responsibility for analysis and streamlining depositary controls, work with other SMEs to create a unified process flow, standardizing processes and establishing best practice
• Participate as technical SME in the development, testing and implementation of new systems and products relating to the ongoing business transformation process. Provide regular progress reports and give feedback during project meetings.
• Identify process inefficiencies, apply lean approach and work with team members in order to generate efficiency savings.
• Develop and maintain automations by utilizing different solutions (VBA, Python, AI or similar)

What We Value

• Ability to work independently, contribute and communicate effectively
• Highly self-motivated, detail oriented and able to work collaboratively,
• Strong organizational, communication and project skills
• Ability to plan and prioritize work under pressure compared to tight deadlines
• Establish and maintain good working relationships with internal clients and colleagues. Demonstrate collaboration with other teams and departments.

Education & Preferred Qualifications

• Fluency in English- written and spoken
• At least +2 years of relevant working experience preferably in fund accounting/ Alternative Investments
• Bachelor’s degree, preferable in finance, accounting, economic or STEM
• Knowledge of AIFMD, CSSF regulations would be an advantage
• Geneva, Investran knowledge is consider as an asset
• Experience in creating Excel Reports
• Python, Access, VBA, SQL, Xceptor knowledge – must have

Minimum Salary

zł87 000 Annual

The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.

We Offer

• Permanent contract from day one
• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
• Gold Medical Package for employees and their families (partner and children)
• Premium life insurance package and private pension plan
• Wide range of soft skills training, technical workshops, language classes and development programs
• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
• Variety of well-being programs
• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.