Shipping Specialist

Xylem; Strzelin; Hybrid; PLN 90,000 - 130,000; Full time

Job summary

Xylem, a Fortune 500 global water solutions company, is hiring a Shipping Specialist in Strzelin. The role focuses on organizing shipments, coordinating domestic and international logistics, and ensuring compliance with trade regulations.

Strong budgeting, invoicing, and cost-control abilities are essential. You will collaborate with site functions, commercial teams, and finance to optimize freight spend and sustainability goals while maintaining high service levels for customers.

Qualifications

• Academic background in Logistics or supply chain management and international trade.
• Minimum 5 years' experience in relevant roles for an international company.
• Fluent Polish and English; additional languages a plus.
• Strong communication and MS Office skills.

Responsibilities

• Coordinate logistics for domestic and international shipments.
• Plan, book, and ship outgoing goods from Strzelin according to schedule.
• Load planning to optimize freight using available tools.
• Prepare and manage transportation budgets/forecasts.
• Collaborate with site functions, commercial teams, and finance.
• Ensure compliance with international trade regulations and customs requirements.

Skills

Logistics

International trade

Communication

Analytical thinking

MS Office

Education

BSc Logistics

Tools

MS Office

ERP systems

Freight software

Job description

## Shipping SpecialistApply: Hybrid: Strzelin: Full time: Posted Today: R49675Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.**About the role:**Shipping Specialist manages and coordinates the transportation of goods. Responsibilities include organizing shipments, ensuring compliance with regulations, negotiating, and tracking shipments to ensure timely delivery. Additionally, handle documentation, resolve transportation issues, and optimize shipping processes for efficiency. Strong communication and problem-solving skills are crucial. Finally, the shipping specialist is expected to prepare and maintain transportation budgets and carry our actions to optimize freight spend and sustainability goals.* Coordinate logistics for both domestic and international shipments. Assess knowledge gaps within team end establish necessary team capability building and technical skill enhancements* Manage documentation for export, including permits, customs paperwork, certificates and shipping instructions* Plan, book, and ship outgoing goods from Strzelin in accordance with schedule* Load planning to optimize freight using available tools and systems* Invoice goods, shipping costs, service and, if necessary, issue credit notes* Notification of documents against carrier/customer* Invoice control against carriers* Calculate shipping cost for ad-hoc shipping requests* Drive claims cases against carriers and insurance companies* Update delivery schedule and standard work instruction within assigned responsibilities* Update/maintain customer register* Manage performance and relationships with Xylem carriers* Collaborate internally with site functions and commercial teams* Collaborate with finance in prepare transportation budgets/forecast and report actual performance* Ensure compliance with international trade regulations and customs requirements**Additional responsibilities:*** Follow company's values, rules and guidelines* Take part and stay up to date on regulations or changes relating to export. For example, via the Chamber of Commerce and Customs* Continuous improvement work within own department through CI, SQDIPE and Improvement Group work.* Maintain/Build knowledge and expertise within the transport segment* Oversee and track shipments to ensure on-time delivery and customer satisfaction**Qualifications:*** Academic background in Logistics or supply chain management, international trade* Minimum 5 year’s experience in relevant areas for an international company* Potential to grow/expand the role within the organization* Excellent Polish/English (German, French, Italian, Spanish or Swedish is a plus)* Track record of accountability* Good analytical skills and proficiency in MS office* Capability of translating customer needs into shipping solutions* International Trade and compliance knowledge* High communication skills* Time and cost management* Team work**We Offer You More Than Just “A Job”*** **Professional Development** – To advance the capabilities of our people, we offer a wide variety of experiences to support our employees’ professional growth and continuous learning.* **Total Rewards** – We offer comprehensive programs for compensation, benefits, recognition, learning and development, work-life integration and corporate citizenship.* **Watermark** – Watermark is our corporate social responsibility program working to provide education and access to safe water to ensure healthy lives, gender equality, and resilient communities. Employees have the opportunity to learn and volunteer on various water-related projects.Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.