Senior Regulatory Specialist Trade Compliance

ecolab; Kraków; On-site; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Stock purchase program

Lunch subsidy

Sport cards

Job summary

Ecolab in Kraków is seeking a Senior Regulatory Specialist to drive EU trade compliance, including export/import, tariff classifications and registrations. You’ll collaborate with global teams to ensure compliant goods movement and robust data governance across regions.

The role emphasizes process improvement, audits, and cross-functional coordination for complex regulatory requirements. Join a team focused on reducing risk and enabling market access, while supporting business growth through

Qualifications

• Bachelor's degree or equivalent in chemistry, chemical engineering or logistics.
• Over 5–10 years of experience in Regulatory Affairs, Trade Compliance or related areas.
• Knowledge of EU import/export regulations, cross-border trade and REACH.
• Excellent written and oral English skills; additional languages a plus.
• Strong project management and problem-solving abilities.
• Autonomous, proactive, and able to work across functions and cultures.

Responsibilities

• Support EU export/import regulatory trade compliance activities and programs.
• Classify trade data and manage tariff codes; coordinate with regions for global harmonization.
• Respond to EU customs inquiries and monitor regulatory changes affecting trade.
• Support product introductions, registrations, and cross-border market access reviews.
• Coordinate export/import registrations and notifications (PIC, dual-use, etc.).
• Lead or support audits, assess regulatory impact, and develop compliant processes.
• Manage SAP tickets for regulatory data, specs, testing, and approvals.
• Interface with operations to collect data and drive compliance excellence.

Skills

EU trade compliance

Export/import

Tariff codes

Cross-border trade

Regulatory affairs

Project management

Communication (EN)

Autonomy

Stakeholder collaboration

Education

Bachelor's in chemistry/chemical engineering or logistics

Tools

SAP

MS Office

Job description

The Senior Regulatory Specialist Trade Compliance is responsible for supporting trade compliance programs and activities for Ecolab's global business with a primary focus on EU export/import, cross border trade and free trade regulations. The objective of this role is to support export/import, goods movement compliance management, including: classification, trade market authorization, auditing, database management, process development / maintenance, training, reporting and metrics. This objective is aligned with Ecolab's Global Regulatory Affairs mission of supporting business growth while reducing risk of compliance gaps.

How you'll make an impact:

• Provides regulatory trade compliance business support/guidance for EU operations
• Trade master data classifications: Tariff code (annual updates, standardization, coordination with other regions for global compliance harmonization); Controlled items like Drug Precursors, Dual Use goods (ECCN), PIC, Explosive Precursors; Excise goods.
• Support internal questions with respect to tariff codes and other above mentioned trade compliance regulations
• Monitors & responds to EU customs/authority inquiries related to regulatory trade
• New product introduction and maintenance trade reviews
• Coordinate, monitor required export/import registrations/notifications, like: PIC; Drug precursors; Dual Use goods; Explosive Precursors
• Restricted Country reviews and approvals
• Supports denied party screening activities
• Support for internal compliance training programs
• Support development of procedures and system controls to comply with exp/imp and cross border market access regulations
• Manage SAP tickets for regulatory trade compliance data and functionality (submissions, functional specs, testing, approvals)
• Interface with operational groups to gather trade compliance data
• Leading/supporting internal or external assessments/audits
• Monitors and reviews new government regulations and assesses impact on organization as needed.
• Support supervisor in developing strategies to comply with trade regulations
• Manage small to large projects - oversees adequately scoped projects and can provide supervision to other team members

Qualifications:

• Bachelor's degree or equivalent in chemistry, chemical engineering and or logistics area
• Over 5/10 years professional experience in the Regulatory Affairs area of Trade Compliance, Product Compliance, Customs market access requirements, International logistics for chemical products e,g. biocides, detergents, energy and or equipment
• Familiar/Experienced with trade compliance regulations, requirements, standards, classifications governing import/export, cross border sales in EU
• Excellent written and oral communication skills in English, additional language(s) are a plus.
• Good project management & problem-solving skills
• Collaborative and able to develop relationships across multiple functions, divisions & cultures
• Must posses a high level of autonomy and be able to succeed with little supervision
• Demonstrated time/self management ability - managing tasks, deadlines, and changing priorities in a team environment

Preferred Qualifications

• Knowledge and experience with regulatory trade compliance regulations, classifications and analytical capability to interpret regulations.
• Familiarity with imp/exp, intra EU cross border trade regulations and its registrations like: EU PIC, Drug precursor, Dual Use Goods, Excise Goods, International Incoterms, Union Customs Code, trade agreements, origin, REACH
• Paralegal, Audit or Customs broker training with chemical background
• International Regulatory cross functional and or logistics background
• SAP enterprise software knowledge a plus
• Project management skills
• Experience with automation or process improvement projects and gap analysis assessments.

Knowledge

• Familiar with Chemical Products, DG regulations, HazCom regulations (label/SDS/GHS), product market access requirements (e.g. biocides, detergents, REACH), equipment compliance
• MS Office Suite ; Outlook, Access, Excel, Word, Project, Power Point
• Familiarity with import / export trade classifications, permits, licenses, approvals

What's In For You:

• Competitive Compensation: Attractive salary (Base pay & Variable Plan) and benefits package (private medical care, life insurance, stock purchase, lunch subsidy, sport cards)
• Work-Life Balance: Flexible working arrangements with hybrid model of work (approx. 60% from the office and 40% from home)
• Matrix Organization: Thrive in our matrix organization, working across Europe with various teams and cultural backgrounds
• Collaborative Environment: Strong teamwork and diverse interactions
• Development Opportunities: Personalized plans with rapid progression
• Versatile Career Paths: Professional growth supported by active committee for different career levels
• Supportive Culture: High employee satisfaction and responsive feedback
• Learning and Innovation: Continuous learning and technical training incl. subject matter experts'