Senior Records Management / eAkte Consultant

Atos; Bydgoszcz; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Wellbeing programs

Private medical and dental care

Sport subsidies

Courses and certifications

Conferences and expert communities

Gift packages

Seniority rewards

Hybrid work mode

Eco initiatives

Job summary

Atos is seeking an experienced Senior Records Management / eAkte Consultant to support rollout and optimization of an electronic records management platform in a German public‑sector environment. The role combines records management expertise with business consulting, process analysis and change management, working predominantly remotely with monthly on-site visits in Germany.

The candidate will analyze processes, gather requirements, advise on governance, and drive adoption of standardized

Qualifications

• Experience in Records Management, Document Management, DMS, ERM or ECM consulting.
• Experience in customer-facing consulting, business analysis, requirements engineering or process consulting.
• Experience conducting workshops, interviews and requirements gathering with business stakeholders.
• Strong understanding of records management, file management, metadata concepts, lifecycle management and retention principles.
• Experience with German public administration or public sector requirements strongly preferred.
• Practical experience with at least one DMS/ECM platform (Fabasoft eGov-Suite, Doxis, DocuWare, OpenText, M-Files, Alfresco, enaio or nscale).
• Ability to learn Fabasoft eGov quickly and work with stakeholders.
• Strong consulting, communication and stakeholder management skills.
• German language proficiency at C1 level or higher for workshops, training and discussions.
• Willingness to travel monthly to Germany and work remotely

Responsibilities

• Analyze and optimize business processes and records management requirements.
• Conduct workshops and interviews with business stakeholders.
• Translate business needs into structured functional requirements.
• Advise on records management, governance and process standardization.
• Support harmonization of processes across departments.
• Assist with implementation, rollout, go-live and Early Life Support.
• Support metadata structures, document classifications and workflow settings.
• Drive change management and user adoption of standardized electronic records management.
• Prepare user-facing documentation and conduct German-language training.
• Coordinate with business units, administrators and technical teams.
• Deliver assigned work areas independently per project standards.

Skills

Records Management

Consulting

Business Analysis

Stakeholder Management

German Language (C1)

Public Administration Knowledge

Tools

Fabasoft eGov-Suite

Doxis

DocuWare

OpenText Content Management

M-Files

Job description

Atos Group is a global leader in digital transformation with c. 56,000 employees and annual revenue of c. €7.2 billion (at the go-forward perimeter), operating in 54 countries under two brands - Atos for services and Eviden for products and systems. European number one in cybersecurity and a leader in cloud, Atos Group is committed to a secure and decarbonized future and provides tailored AI-powered, end-to-end solutions for all industries. Atos Group is the brand under which Atos SE (Societas Europaea) operates. Atos SE listed on Euronext Paris.

The purpose of Atos Group is to help design the future of the information space. Its expertise and services support the development of knowledge, education and research in a multicultural approach and contribute to the development of scientific and technological excellence. Across the world, the Group enables its customers and employees, and members of societies at large to live, work and develop sustainably, in a safe and secure information space.

We are looking for an experienced Senior Records Management / eAkte Consultant to support the rollout and optimization of an electronic records management platform in a German public‑sector environment.

The role combines records management expertise, business consulting, process analysis and change management. You will work predominantly remotely, collaborating with business stakeholders, functional administrators and technical teams to analyze processes, define requirements and support the successful adoption of standardized electronic file management solutions.

The role is predominantly remote and requires regular on‑site presence at the client location in Germany once a month. The duration of each visit will depend on project needs and may be limited to one or two days.

Your role

• Analyze and optimize business processes and records management requirements.
• Conduct workshops, interviews and requirements‑gathering sessions with business stakeholders.
• Translate business needs into structured functional requirements.
• Advise stakeholders on records management, document governance and process standardization.
• Support the harmonization of business processes and records management practices across different departments.
• Support implementation, rollout, Go‑Live and Early Life Support, including the resolution of process‑related and configuration‑related issues.
• Support functional records management elements, including metadata structures, document classifications, search configurations, templates, activity definitions and workflow‑related settings.
• Drive change management and support user adoption of standardized electronic records management processes.
• Conduct workshops and user training in German, prepare user‑facing documentation and support knowledge transfer.
• Facilitate cooperation between business units, functional administrators and technical teams.
• Independently structure, coordinate and deliver assigned work areas in alignment with agreed standards, project objectives and stakeholder requirements.

Requirements

• Professional experience in Records Management, Document Management, DMS, ERM, ECM or closely related consulting activities.
• Experience in customer‑facing consulting, business analysis, requirements engineering or process consulting.
• Experience conducting workshops, interviews and requirements‑gathering sessions with business stakeholders.
• Strong understanding of records management, file management, document governance, metadata concepts, document lifecycle management, retention principles and electronic case and file management.
• Experience working for or with public‑sector organizations, including an understanding of public‑sector requirements, regulatory frameworks and procedures for managing official documents and electronic records.
• Experience with German public administration and familiarity with its legal, regulatory and procedural environment is strongly preferred. Comparable experience from public administration in Poland or another country is also accepted.
• Practical experience with at least one established DMS or ECM platform, such as Fabasoft eGov‑Suite, Doxis, DocuWare, OpenText Content Management, ELO ECM Suite, M‑Files, Alfresco, Comarch DMS, enaio or nscale, or with a comparable solution.
• Ability and willingness to quickly learn and work effectively with Fabasoft eGov.
• Strong consulting, communication and stakeholder management skills.
• Ability to explain records management principles and governance requirements clearly to business users and stakeholders.
• German language proficiency at C1 level or higher, including the ability to conduct workshops, interviews, requirements sessions, training and consulting discussions in German.
• Ability to work with a high degree of independence, organize assigned activities and drive topics through to an agreed outcome.
• Willingness to work remotely and travel to the client location in Germany once a month.

Nice to have

• At least five years of relevant professional experience.
• Experience with eAkte implementations or comparable electronic records management systems.
• Direct experience working for or supporting German public administration.
• Knowledge of German public‑sector records management requirements, regulations and document‑handling procedures.
• Experience supporting large municipal, governmental or other public‑sector organizations.
• Experience with change management, migration and rollout projects.
• Experience working in agile project environments.
• Knowledge of public administration structures in Germany.
• Fabasoft eGov administration experience.
• International project environment
• Opportunity to grow in a niche, high‑demand area (E-Akte)
• Structured onboarding and support

What's in it for you?

• Wellbeing programs & work-life balance - integration and passion‑sharing events
• Private medical and dental care
• Co-funding of sports activities, e.g. Multisport & OK system cards, b-active program
• Courses and certifications e.g. Google Cloud, AWS, ITIL
• Conferences and Expert Communities
• Gift packages for special occasions: Easter, Christmas, Children's Day
• Appreciation for seniority: additional days off, Atos Jubilee gifts
• Hybrid working mode (max. 2 times per month based on a location)
• Charity and eco initiatives

What happens next?

• Quick conversation with HR
• Interview with a Manager/IT expert/project representative

Here at Atos, diversity and inclusion are embedded in our DNA.Read more about our commitment to a fair work environment for all.

Atos is a recognized leader in its industry across Environment, Social and Governance (ESG) criteria. Find out more on our CSR commitment.

Location: Bydgoszcz, PL