Senior Proposals & Contracts Lead

Certara; Kraków; On-site; PLN 120,000 - 160,000; Full time

Job summary

Certara is looking for a Sr. Proposal and Contract Writer to lead the development of complex responses to RFPs, SOWs, and COs. You will assemble scope, objectives, deliverables, timelines, staffing, budgets, and performance standards, then edit drafts to final approval.

The role requires independent work, mentorship of junior staff, and collaboration with internal experts and external partners to drive process improvements in a global BD context.

Qualifications

• Bachelor’s degree in science, business, or related field.
• A minimum of three years of related proposal or contract writing experience (e.g., RFIs, RFPs, Statements of Work).
• Two years of experience as a Proposal or Contract Writer within industry is preferred, but not required.
• Fluent in English.
• Excellent technical writing/documentation skills.
• Microsoft Office proficiency.
• Graphics development experience is a plus, but not required.

Responsibilities

• Lead daily coordination of team prioritization activities when needed.
• Independently write proposals, SOWs, and COs, and develop project budgets across accounts and global opportunities under tight deadlines in support of Business Development (BD).
• Prepare responses to RFPs, SOWs, and COs with little oversight.
• Prepare SOWs and COs according to client and internal specifications/standards.
• Create and maintain content within a content database.
• Complete desktop publishing of proposals, SOWs, and COs as required.
• Perform quality control review, adjudicate comments, and edit proposals, SOWs, and COs as required.
• Participate in client meeting preparations, as needed.
• Support Functional Department Heads and Business Unit Leaders on the implementation of operational strategies for proposals.
• Support administrative aspects of proposal development, including tracking proposal/SOW/CO status in the CRM system, contributing to metrics reports, and ensuring security and integrity of documentation.
• Perform contract vetting, finalization, and signature procurement activities as required.
• Lead team with process and development initiatives.
• Mentor/train newly hired proposal/contract staff as needed.
• Liaise with internal Subject Matter Experts and external partners for proposal development input.
• Conduct analysis and develops tools to drive process improvements and functional excellence.

Skills

Fluent in English

Excellent technical writing

Microsoft Office proficiency

Attention to detail

Project management

Leadership

Education

Bachelor’s degree in science, business, or related field

Tools

Graphic design software familiarity

Job description

Certara is looking for a Sr. Proposal and Contract Writer to lead the development of complex responses to RFPs, SOWs, and COs. You will assemble scope, objectives, deliverables, timelines, staffing, budgets, and performance standards, then edit drafts to final approval.

The role requires independent work, mentorship of junior staff, and collaboration with internal experts and external partners to drive process improvements in a global BD context.