Senior Production Project Manager

OpportuLand; Polska; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Paid vacation days

Paid sick leave days

Remote/Hybrid options

Team events

Job summary

OpportuLand is seeking a Senior Project Manager to own the production pipeline for 150+ media products. You will manage end-to-end delivery, maintain schedules, and allocate capacity across a fast-paced team.

The role emphasizes cross-functional collaboration, QA, and process improvements in a remote/hybrid setup with a modern Poland office. Responsibilities include leading a design team, coordinating handoffs, and preserving delivery quality while scaling operations.

Qualifications

• 4+ years in project, production, or delivery management.
• Experience leading a team's day-to-day delivery and maintaining quality.
• Planning and capacity management across parallel workstreams.
• Experience delivering on a weekly cycle in a fast-paced, high-volume environment.
• Experience owning handoffs between dependent departments.
• English at B2+ for documentation.

Responsibilities

• Own delivery end to end from intake to launch.
• Maintain the production schedule with scope, owners and dates.
• Allocate capacity across the team by priority and deadline.
• Sequence urgent requests and confirm revised dates.
• Own department handoffs and resolve dependencies.
• Define readiness criteria and ensure briefs are complete.
• Report status and risks early with options.
• Lead design team 1:1s and QA on outputs.
• Improve workflows and document SOPs.

Skills

Project management

Team leadership

Capacity planning

Cross-functional coordination

Documentation

Process improvement

English writing

Tools

Notion

Toggl

Harvest

Clockify

Float

Zapier

Make

n8n

Obsidian

Figma

Job description

Role OverviewWe are looking for a Senior Project Manager to lead production across our newsletter portfolio of 150+ media products. This is a hands-on ownership role: you will run the production pipeline end to end, from brief to handoff to marketing, coordinating the cross-functional teams involved, with full accountability for delivery.Production is fully in-house, on our own products. A project is a launch or a rebuild on a live product: web pages, email templates, interactive elements, and the creative work behind them. The team ships 5+ projects per week, alongside priority requests that surface mid-cycle.You will run planning and allocation within agreed priorities and capacity rules, build and maintain the production schedule, uphold the quality standard on everything that ships, and keep the pipeline moving so the team remains unblocked and equipped to deliver. As the team scales, you will take part in hiring and own onboarding into the process. The role reports to the Head of Production.Key ResponsibilitiesDeliveryOwn delivery end to end, from incoming request to launch.Maintain the production schedule: scope, owner, and delivery date for everything in progress.Allocate capacity across the team against priority and deadline.Sequence urgent requests against committed work within agreed priorities and confirm revised dates with the team that asked.Own the handoffs with the departments production depends on and resolve dependencies before they reach the schedule.Hold a definition of ready for every handoff, to designers and across departments: brief, references, access, deadline.Report status and risk early, with the options for holding the date.TeamManage the design team: regular 1:1s, feedback, performance and retention, alongside task assignment, workload and delivery control.Review output against the brief and return it with defined corrections when it misses.Run QA (manual, partly automated) on everything that ships against the brief and compliance requirements.ProcessOwn the team's workflow and draft changes to cross-team processes; keep SOPs, templates, and checklists current.Find the cause of recurring delays and defects and change the process that produces them.Build the workflow so that delivery does not depend on manual follow-up.RequirementsMust Have4+ years in project, production, or delivery management.Experience leading a team's day-to-day delivery and holding the quality bar on what it ships.Experience managing people, not only coordinating their tasks: regular 1:1s, feedback, performance and retention.Planning and capacity management across parallel workstreams: estimates and their calibration, schedules, and workload distribution.Experience delivering on a weekly cycle in a fast-paced, high-volume environment, fitting mid-cycle priority requests into committed work through scope trade-offs.Experience owning the handoffs between departments that depend on each other.Experience building and improving operational processes and documentation.English at B2+ for documentation, tooling, and U.S. market content.Availability during CET business hours.Nice to HaveHands-on experience with Notion as the primary work system.Load planning tools: Float, Resource Guru, or equivalent.Time tracking on design work: Toggl, Harvest, or Clockify.Experience in media, newsletters, performance marketing, or affiliate.Daily use of AI tools in the workflow: GPT, Claude Code, Claude Cowork.Experience with Obsidian or a comparable knowledge base.Figma at a working level: comments, handoff, version history.Experience with workflow automation tools: Make, Zapier, n8n.PM certification (PMP, PRINCE2, Scrum, or equivalent) or completed PM coursework.Who We're Looking ForWe're looking for someone who:Has run production at volume and is ready to own it end to end in a fast-scaling team.Makes decisions on priorities and stands behind them.Works across teams with clarity and direct feedback.Builds processes that grow with the team and takes on more as it scales.What We OfferProfessional GrowthInternational and multicultural environment.Career development opportunities.Learning resources and corporate library.Work alongside a high-performing team.Access to modern tools and technologies.BenefitsCompetitive salary.Paid vacation days.Paid sick leave days.Work-life balance.Team events and activities.Working EnvironmentRemote / Hybrid / Modern office in Poland.Complimentary snacks, drinks, and office perks.Friendly and supportive team.Comfortable workspace.We look forward to meeting you!