Senior People Architecture & Payroll Lead

Oviva; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Job summary

Oviva is seeking an experienced HR Operations Specialist to own end-to-end employee lifecycle processes, coordinate payroll across markets, and manage benefits and compliance. You will collaborate with Finance and external payroll providers, and ensure accurate HRIS data quality and onboarding governance.

You will be fluent in English, bring an ownership mindset, and actively identify process improvements while supporting our multi-market People policies and portal.

Qualifications

• Several years managing HR operations, HR administration, or a comparable generalist role with your own area of responsibility.
• Solid working knowledge of employment law and payroll-related compliance in at least one market (Poland, Germany or Switzerland).
• Hands-on payroll preparation experience and working with Finance teams and external payroll providers.
• Ownership mindset: make decisions at your level independently, take initiative, escalate only when truly needed.
• Proactive problem-solver: you spot process problems yourself and bring structured proposals.
• Fluent English for clear communication across a distributed, multi-market team.

Responsibilities

• Lifecycle Administration: Own employee lifecycle processes end-to-end - onboarding administration, contract management, changes and documentation, offboarding, and employment confirmations & references - including complex, non-standard cases.
• Payroll & Benefits: Ensure smooth, accurate monthly payroll preparation across markets, working closely with Finance and external payroll providers. Own benefits and pensions administration, including provider management and invoicing.
• Family Leave Processing: Own family leave administration - statutory calculations, payroll notifications, documentation - and manage handover points to our People Experience team for the employee conversation.
• Audit & Compliance: Drive audit readiness and own monthly compliance routines (right to work, visas, HRIS data quality, onboarding compliance). Support audits and queries with local advisers where needed.
• Employee Support: Act as the senior point of contact for employees and managers on People policies and processes. Resolve escalations and complex queries independently.
• Process Design & Documentation: Actively develop, standardize, and document global People processes and policies, and respond quickly to changing requirements.
• Self-Service & Efficiency: Maintain and optimize our People Portal and ticket-based support systems to strengthen employee self-service. Support automation and AI improvements.
• Coaching & Mentoring: Guide and support other People Architecture Specialists on complex cases and process questions.

Skills

HR operations

HR administration

Independent decision-making

Payroll knowledge

Process improvement

English fluency

Tools

HRIS

Payroll providers

People Portal

Job description

Oviva is seeking an experienced HR Operations Specialist to own end-to-end employee lifecycle processes, coordinate payroll across markets, and manage benefits and compliance. You will collaborate with Finance and external payroll providers, and ensure accurate HRIS data quality and onboarding governance.

You will be fluent in English, bring an ownership mindset, and actively identify process improvements while supporting our multi-market People policies and portal.