Senior People Architecture Specialist

Oviva; Warszawa; Sur place; PLN 180 000 - 240 000; Plein temps

Résumé du poste

Oviva is seeking an experienced HR Operations Specialist to own end-to-end employee lifecycle processes, coordinate payroll across markets, and manage benefits and compliance. You will collaborate with Finance and external payroll providers, and ensure accurate HRIS data quality and onboarding governance.

You will be fluent in English, bring an ownership mindset, and actively identify process improvements while supporting our multi-market People policies and portal.

Qualifications

• Several years managing HR operations, HR administration, or a comparable generalist role with your own area of responsibility.
• Solid working knowledge of employment law and payroll-related compliance in at least one market (Poland, Germany or Switzerland).
• Hands-on payroll preparation experience and working with Finance teams and external payroll providers.
• Ownership mindset: make decisions at your level independently, take initiative, escalate only when truly needed.
• Proactive problem-solver: you spot process problems yourself and bring structured proposals.
• Fluent English for clear communication across a distributed, multi-market team.

Responsabilités

• Lifecycle Administration: Own employee lifecycle processes end-to-end - onboarding administration, contract management, changes and documentation, offboarding, and employment confirmations & references - including complex, non-standard cases.
• Payroll & Benefits: Ensure smooth, accurate monthly payroll preparation across markets, working closely with Finance and external payroll providers. Own benefits and pensions administration, including provider management and invoicing.
• Family Leave Processing: Own family leave administration - statutory calculations, payroll notifications, documentation - and manage handover points to our People Experience team for the employee conversation.
• Audit & Compliance: Drive audit readiness and own monthly compliance routines (right to work, visas, HRIS data quality, onboarding compliance). Support audits and queries with local advisers where needed.
• Employee Support: Act as the senior point of contact for employees and managers on People policies and processes. Resolve escalations and complex queries independently.
• Process Design & Documentation: Actively develop, standardize, and document global People processes and policies, and respond quickly to changing requirements.
• Self-Service & Efficiency: Maintain and optimize our People Portal and ticket-based support systems to strengthen employee self-service. Support automation and AI improvements.
• Coaching & Mentoring: Guide and support other People Architecture Specialists on complex cases and process questions.

Connaissances

HR operations

HR administration

Independent decision-making

Payroll knowledge

Process improvement

English fluency

Outils

HRIS

Payroll providers

People Portal

Description du poste

Why Oviva?

At Oviva, we’re on a mission to make sustainable, personalized, clinically effective care accessible to everyone as we build Europe’s leading AI-powered chronic care platform. Our digital programmes help people manage weight-related illnesses by focusing on what matters most: improving health, building confidence, and enhancing quality of life.

To date, we have supported over one million people across the UK, Switzerland, and Germany. Our mission is powered by a dedicated team operating across four countries, including our hub in Poland. Every conversation, coaching session, and line of code brings us closer to a healthier future.

Our journey is accelerating: In 2026, we secured €200 million in Series D funding led by Kinnevik and a group of leading global investors. This investment fuels our next phase of growth, allowing us to scale our AI-enabled chronic care platform across Europe and expand our support to even more people living with chronic conditions.

Join us, and be part of the team making that future possible!

About You:

• Experience: Several years managing HR operations, HR administration, or a comparable generalist role with your own area of responsibility.
• Employment Law & Compliance: Solid working knowledge of employment law and payroll-related compliance in at least one of our markets (Poland, Germany or Switzerland), with confidence to work with local advisers on others.
• Payroll Experience: Hands-on experience in payroll preparation and working with Finance teams and external payroll providers.
• Ownership Mindset: You make decisions at your level independently, take initiative, ask targeted questions, and escalation only when truly needed.
• Proactive Problem-Solver: You spot process problems yourself and bring structured proposals. You see processess and think "how can we enhance this?"
• Fluent English: You can communicate clearly across a distributed, multi-market team.

Job Responsibilities:

• Lifecycle Administration: Own employee lifecycle processes end-to-end - onboarding administration, contract management, changes and documentation, offboarding, and employment confirmations & references - including complex, non-standard cases.
• Payroll & Benefits: Ensure smooth, accurate monthly payroll preparation across markets, working closely with Finance and external payroll providers. Own benefits and pensions administration, including provider management and invoicing.
• Family Leave Processing: Own family leave administration - statutory calculations, payroll notifications, documentation - and manage handover points to our People Experience team for the employee conversation.
• Audit & Compliance: Drive audit readiness and own monthly compliance routines (right to work, visas, HRIS data quality, onboarding compliance). Support audits and queries with local advisers where needed.
• Employee Support: Act as the senior point of contact for employees and managers on People policies and processes. Resolve escalations and complex queries independently.
• Process Design & Documentation: Actively develop, standardize, and document global People processes and policies, and respond quickly to changing requirements.
• Self-Service & Efficiency: Maintain and optimize our People Portal and ticket-based support systems to strengthen employee self-service. Support automation and AI improvements.
• Coaching & Mentoring: Guide and support other People Architecture Specialists on complex cases and process questions.

Having a culture that people want to work in, is very important to us. We do this by keeping our values at the forefront of everything we do:
We put the patient first. We empower our teams. We make it happen

Oviva is passionate about creating an inclusive culture that celebrates diverse voices and perspectives. We are proud to be a Disability Confident Employer and welcome applicants from all backgrounds and identities.