Senior Manager, Global People Administration & Payroll

KK Group; Szczecin; On-site; PLN 240,000 - 360,000; Full time

Job summary

KK Group is seeking an experienced Senior Manager for Global People Administration & Payroll to lead the delivery of worldwide payroll and employee administration. You will drive operational excellence, compliance, and a strong employee experience while aligning with local and global requirements across multiple countries.

The role emphasizes building scalable processes, governance, and steady collaboration with local teams, external providers, and key stakeholders to support growth and

Qualifications

• Proven leadership experience in Payroll, People Administration, Shared Services or People Operations.
• Experience in international, matrix-based organizations.
• Experience managing multi-country operations with external providers.
• Strong understanding of payroll processes, controls and compliance.
• Experience with HR, payroll and employee data systems.
• Track record of improving processes and increasing efficiency.

Responsibilities

• Lead and coordinate global People Administration and Payroll delivery across multiple countries.
• Ensure accurate, compliant employee administration and payroll delivery.
• Set priorities, ownership and ways of working across teams and external providers.
• Drive service mindset and focus on employee and manager experience.
• Collaborate with Finance, Legal and stakeholders on governance and processes.
• Standardize processes and establish scalable, sustainable operational practices.
• Manage payroll governance, relationships with providers and issue resolution.
• Support growth readiness by integrating new locations and populations into processes.

Skills

Leadership

Payroll

People Administration

Stakeholder management

Compliance

Data systems

Multi-country operations

Job description

We are looking for an experienced People Operations leader to join KK Group as Senior Manager, Global People Administration & Payroll.

This role is responsible for leading and developing global People Administration and Payroll services, ensuring operational excellence, compliance, process effectiveness and a high-quality employee experience across multiple countries.

The successful candidate will drive collaboration between local People teams, external service providers and key stakeholders while supporting a scalable and efficient People Operations environment in an international organization.

Key Responsibilities

Lead Global People Administration & Payroll Delivery

• Lead and coordinate People Administration and Payroll services across multiple countries.
• Ensure high-quality, accurate and compliant delivery of employee administration and payroll activities.
• Create clear priorities, ownership and ways of working across teams, local stakeholders and external providers.
• Drive a strong service mindset and continuous focus on employee and manager experience.
• Ensure effective collaboration between People Administration, Payroll, Finance, Legal and business stakeholders.

Build Operational Excellence

• Strengthen and standardize People Administration and Payroll processes where appropriate.
• Ensure effective controls, documentation, governance and business continuity.
• Identify opportunities for simplification, automation and operational efficiency.
• Drive continuous improvement of service quality, accuracy and productivity.
• Establish scalable and sustainable operational practices that support a growing organization.

Manage Global Payroll

• Coordinate payroll delivery through local teams and external payroll providers.
• Manage relationships, performance and service levels with payroll vendors.
• Support resolution of complex payroll issues and cross-country topics.
• Ensure alignment between local requirements and global standards.
• Contribute to the continuous development of payroll governance and service delivery frameworks.

Support Growth & Organizational Readiness

• Ensure People Administration and Payroll processes can effectively support organizational growth and evolving business needs.
• Support integration of new locations, employee populations and operational requirements into existing processes and governance structures.
• Strengthen operational readiness through robust processes, clear ownership and effective controls.
• Build scalable ways of working that balance global consistency with local requirements.
• Support continuous development of operational frameworks, standards and service models.

Lead Through Data, Systems & Compliance

• Partner with local experts and external advisors to ensure effective implementation of regulatory and compliance requirements.
• Support audits, controls and risk mitigation activities.
• Drive improvements to HR, payroll and employee data systems.
• Utilize operational data and insights to improve decision-making and service delivery.
• Promote a culture of compliance, accountability and continuous improvement.

Leadership

• Lead, coach and develop a team of People Administration and Payroll professionals.
• Build capability, resilience and knowledge sharing across the function.
• Foster collaboration across countries and within a matrix organization.
• Support the development of future capabilities, processes and ways of working within People Operations.
• Create an environment focused on ownership, customer service and operational excellence.

What We Are Looking For

• Solid leadership experience within Payroll, People Administration, Shared Services or People Operations.
• Experience working in an international and matrix-based organization.
• Experience managing multi-country operations and external service providers.
• Strong understanding of payroll processes, operational controls and compliance requirements.
• Experience with HR, payroll and employee data systems.
• Proven ability to improve processes, implement standards and increase operational efficiency.
• Experience supporting organizational growth, system implementation, process harmonization or operational transformation initiatives will be considered an advantage.
• Strong stakeholder management and communication skills.
• Service-oriented mindset with a focus on execution, quality and continuous improvement.

What We Offer

• International and collaborative work environment.
• Significant influence on operational excellence and process development.
• Exposure to complex global operations and cross-functional collaboration.
• Opportunity to contribute to the continued development of People Operations within a growing international organization.