Senior Collateral Administration Specialist - Trade Management

Brown Brothers Harriman; Kraków; Hybrid; PLN 130,000 - 190,000; Full time

Benefits offered by this job

Culture Celebration Day

Community Service Day

Private medical care

Life Insurance

Employee Assistance Program

Professional trainings and资格 support

Job summary

Brown Brothers Harriman is seeking a Senior Collateral Administration Specialist to join the Trade Management division in Kraków. You will support daily collateral activities, monitor queues and discrepancies, and coordinate with clients, counterparties and global teams to ensure timely resolution.

You will guide less experienced team members, review selected work, and contribute to reports while maintaining quality standards and risk controls.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 1–2 years in collateral operations, custody, securities processing or related financial services.
• Understanding of custody, securities servicing, trade management or collateral administration processes.
• Strong analytical, investigation and problem-solving abilities.
• Excellent written and verbal English communication.

Responsibilities

• Perform and oversee daily collateral administration activities in line with procedures, controls and client requirements.
• Monitor operational queues and outstanding collateral items.
• Investigate discrepancies and coordinate resolution with stakeholders.
• Ensure daily quality, completeness and timeliness of work.
• Support prioritization of daily activities and smooth handovers between global teams.
• Review work completed by colleagues and provide guidance.

Skills

Analytical skills

English communication

Risk awareness

Organizational skills

Deadline-driven

Independent with global teams

Process improvement

Education

Bachelor's degree or equivalent

Tools

Reconciliations

Control reports

Job description

Location

Kraków

Hybrid model

Hybrid model 3 days per week in the office / 2 days for a parent of a child up to 4 years old

About the team

Brown Brothers Harriman is currently recruiting a Senior Collateral Administration Specialist to join our Trade Management division. In this role, you will support daily collateral administration activities and provide high-quality service to internal and external clients. You will collaborate with clients, counterparties and global internal teams to monitor operational activity, investigate discrepancies and ensure the timely resolution of outstanding items. As a Senior Specialist, you will also support the Supervisor in coordinating daily priorities, maintaining quality standards, reviewing selected work and providing guidance to less experienced team members.

In our team

• Perform and oversee daily collateral administration activities in line with procedures, controls and client requirements
• Monitor operational queues, communications and outstanding collateral items
• Investigate discrepancies and exceptions, coordinating their resolution with relevant parties
• Ensure daily quality, completeness and timeliness standards are met.
• Support the prioritization of daily activities and effective handovers between global teams
• Review selected work completed by other team members.
• Identify, document and escalate operational errors, control gaps and potential risk exposures
• Provide professional and timely responses to clients, counterparties and internal stakeholders
• Prepare and review operational and management reports.
• Support the Supervisor with workload coordination, operational controls and issue management
• Provide guidance and backup support to other team members.
• Participate in client onboarding, testing, process migrations and change initiatives
• Identify opportunities to improve operational efficiency, controls and service quality
• Maintain accurate procedures and process documentation

What we're looking for

• Bachelor's degree or equivalent relevant professional experience
• At least 1 to 2 years of experience in collateral operations, custody, securities processing, trade operations or another relevant financial-services function
• Understanding of custody, securities servicing, trade management or collateral administration processes
• Strong analytical, investigation and problem-solving skills
• Strong written and verbal communication skills in English
• Ability to identify operational risks and escalat potential exposure appropriately
• Strong organizational skills, attention to detail and ability to manage competing priorities
• Ability to meet deadlines and work effectively under pressure.
• Ability to work independently and within a global team
• Proactive and self-motivated approach to operational issues and process improvements

Nice to have

• Previous experience in collateral administration or collateral operations
• Understanding of collateral movements, margin requirements, settlement or exception management
• Experience with reconciliations, operational queues, control reports or outstanding-item monitoring
• Experience communicating directly with clients or counterparties.
• Participation in client onboarding, operational testing, system implementation or process migration
• Experience providing operational guidance or backup support to other team members

What we offer

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance
• Private medical care
• Life Insurance
• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
• Professional trainings and qualification support
• Wellbeing Program
• Online Social Fund benefit platform
• Social, sport and integration events

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn't followed a traditional path, includes alternative experiences, or doesn't meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Deliv