Senior Administrative Specialist - Global Clinical Ops

Biopharma Asia; Warszawa; Hybrid; PLN 120,000 - 150,000; Full time

Job summary

Johnson & Johnson in Warsaw, Poland, is seeking a Senior Administrative Assistant to support Global Clinical Operations. In this role, you will manage calendars, coordinate travel, and handle confidential documents while working with a diverse, global team.

You will enable the local office to run smoothly by handling logistics, SharePoint, and onboarding. A Bachelor’s degree and 5+ years of advanced admin experience are required.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum of 5 years of advanced administrative or secretarial experience, preferably in Clinical Operations.
• Strong time management and organizational abilities with attention to detail.

Responsibilities

• Manage business calendars with strong prioritization and daily time management.
• Coordinate travel arrangements and facilitate team and departmental meetings, both in-person and virtual.
• Interact with various levels of management while handling confidential documents with discretion.
• Solve complex problems using independent judgment and initiative.
• Support local office logistics, including coordinating site visits and onboarding new staff.
• Oversee SharePoint, document storage, and organization of relevant files.
• Assist with team projects and initiatives, including communications and presentations.
• Maintain accurate records and manage confidential information effectively.

Skills

Time management

Organization

Proactive multitasking

Attention to detail

Problem solving

Independent

Assertive

Creative

Courageous

Interpersonal skills

Communication skills

Learning new skills

Reliable energy

Education

Bachelor’s degree in Office Management or equivalent experience

Tools

SharePoint

Zoom

Teams

Microsoft Office

Job description

Johnson & Johnson in Warsaw, Poland, is seeking a Senior Administrative Assistant to support Global Clinical Operations. In this role, you will manage calendars, coordinate travel, and handle confidential documents while working with a diverse, global team.

You will enable the local office to run smoothly by handling logistics, SharePoint, and onboarding. A Bachelor’s degree and 5+ years of advanced admin experience are required.