Regulatory Projects & Operations Coordinator

Johnson & Johnson Co.; Starachowice; Sur place; PLN 95 000 - 152 000; Plein temps

Avantages offerts par ce poste

Annual bonus

Vacation days

Parental leave

Bereavement leave

Caregiver leave

Volunteer leave

Well-being reimbursement

Insurance programs

Résumé du poste

Johnson & Johnson in Warsaw, Poland, is seeking an RA Process & Project Coordinator to manage cross‑functional projects, events and operations. The role focuses on structured planning, clear timelines and stakeholder alignment across regions, supporting both local and global teams.

Applicants should have a Bachelor's degree or equivalent, 5+ years in project coordination within regulated environments, and fluency in English and Polish.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Minimum 5 years' experience in project coordination, project operations, business support, regulatory operations, or a similar function within an international organization.
• Experience in a pharmaceutical, healthcare, R&D, or other regulated environment preferred.
• Proven track record of managing projects, operational processes, or events involving multiple stakeholders, deadlines, and cross-functional teams.
• Strong knowledge of process management, documentation control, compliance requirements, operational governance, and stakeholder coordination.
• Experience working with operational data, dashboards, trackers, reporting tools, and Microsoft365 applications (including SharePoint and Teams).
• Fluent English and Polish with experience collaborating across countries, cultures, and time zones.

Responsabilités

• Own or co‑own defined operational processes and local projects, including scope definition, planning, stakeholder mapping, timelines, milestones, deliverables and action tracking.
• Translate business needs into practical project plans, trackers and routines that help the Hub and LS teams deliver consistently across regions and time zones.
• Co‑ordinate recurring Hub and LS selected operational activities, ensuring priorities, dependencies, risks and decisions are visible and followed through.
• Prepare, consolidate and analyse operational data, project status updates and process metrics to support management decisions and resource discussions.
• Maintain cross‑functional project plans, team reports, resource overviews, action logs and documentation repositories, ensuring consistency, traceability and audit readiness.
• Support planning and delivery of onsite Hub events, workshops, leadership meetings, SLT visits, onboarding sessions, university engagements and team‑building activities, including logistics, materials, vendor co‑ordination and participant experience.
• Act as a local interface towards vendors, universities, R&D and Commercial support teams, HR, Recruiting Partners, IT, Finance, Procurement and facilities teams, ensuring practical execution and timely issue resolution.
• Provide structured support for new starters and contractors, including pre‑hire co‑ordination, Day1 readiness, onboarding plans, access/tool follow-up and integration into local ways of working.
• Manage or support LS PO and payment‑related tracking activities, including PO set‑up follow‑up, aCREWs/Lynx tracking, invoice status, payment dates, budget reconciliation inputs and escalation of delays or process gaps.
• Support budget and expense tracking for assigned projects, events and processes, working with Finance and Procurement to ensure clarity, timeliness and compliance.
• Review and improve recurring administrative and operational processes by identifying pain points, simplification opportunities and clear ownership models.
• Use Microsoft365, digital collaboration tools and GenAI solutions to improve planning, documentation, communication and operational efficiency.
• Provide advanced administrative support to the Director, RA, C‑ROSSLS & GRAPL Site Head where required, while ensuring the broader role remains anchored in process and project co‑ordination rather than purely transactional support.

Connaissances

Administrative Support

Communication

Presentation Development

Problem Solving

Process Oriented

Time Management

Formation

Bachelor's degree or equivalent

Outils

Microsoft 365

SharePoint

Teams

Description du poste

Johnson & Johnson in Warsaw, Poland, is seeking an RA Process & Project Coordinator to manage cross‑functional projects, events and operations. The role focuses on structured planning, clear timelines and stakeholder alignment across regions, supporting both local and global teams.

Applicants should have a Bachelor's degree or equivalent, 5+ years in project coordination within regulated environments, and fluency in English and Polish.