Regulatory Project & Process Coordinator - Warsaw

Project Management Institute, Inc.; Warszawa; Hybrid; PLN 95.000 - 152.000; Vollzeit

Benefits dieser Stelle

Annual bonus

Vacation days

Parental leave

Well-being programs

Insurance plans

Zusammenfassung

Johnson & Johnson is seeking a RA Process & Project Coordinator in Warsaw, Poland to keep projects and events on track. You will coordinate meetings, support new joiners, and ensure timelines and priorities are clearly tracked across regions and teams.

The role emphasizes structured planning, data analysis, and effective communication in a regulated healthcare environment. Fluency in English and Polish is required, with strong collaboration across cultures.

Qualifikationen

• Bachelor's degree or equivalent relevant experience.
• Minimum 5 years' experience in project coordination, project operations, business support, regulatory operations, or similar function within an international organization.
• Experience in a pharmaceutical, healthcare, R&D, or other regulated environment preferred.
• Proven track record of managing projects, operational processes, or events with multiple stakeholders, deadlines and cross-functional teams.
• Fluent English and Polish with experience collaborating across countries, cultures, and time zones.

Aufgaben

• Own or co-own defined operational processes and local projects, including scope definition, planning, milestones, deliverables and action tracking.
• Translate business needs into practical project plans and trackers for Hub and LS teams across regions and time zones.
• Coordinate recurring Hub and LS operational activities, ensuring priorities and decisions are visible and followed.
• Prepare and analyze operational data, project status updates and process metrics for management decisions.
• Maintain cross-functional project plans, team reports, resource overviews and documentation repositories.
• Plan and deliver onsite Hub events, leadership meetings, onboarding sessions and university engagements.
• Interface with vendors, universities, R&D and support teams to ensure timely execution.
• Provide onboarding support for new starters and contractors with Day 1 readiness and integration.
• Manage PO and payment tracking, invoice status, budget reconciliation and issue escalation.
• Support budgeting and expense tracking with Finance and Procurement for clarity and timeliness.
• Review and improve recurring administrative processes with clear ownership models.
• Use Microsoft 365 and GenAI to improve planning, documentation, and collaboration.
• Provide advanced administrative support to the Director, RA, C-ROSS LS & GRA PL Site Head as required.

Kenntnisse

Administrative Support

Communication

Presentation Development

Problem Solving

Process Oriented

Time Management

Ausbildung

Bachelor's degree or equivalent

Jobbeschreibung

Johnson & Johnson is seeking a RA Process & Project Coordinator in Warsaw, Poland to keep projects and events on track. You will coordinate meetings, support new joiners, and ensure timelines and priorities are clearly tracked across regions and teams.

The role emphasizes structured planning, data analysis, and effective communication in a regulated healthcare environment. Fluency in English and Polish is required, with strong collaboration across cultures.