Senior Administrative Lead, Global Clinical Operations

Johnson Johnson; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Johnson & Johnson in Warsaw is seeking a Senior Administrative Assistant to support Global Clinical Operations (GCO) and the Centralized Admin Network (CAN) in a full-time role. The position focuses on delivering essential administrative support to a globally distributed team while maintaining smooth office operations in Poland.

You will manage calendars, coordinate travel and meetings, handle confidential documents, and assist with onboarding and local logistics.

Qualifications

• Bachelor's degree in Office Management or equivalent experience.
• Minimum of 5 years of advanced administrative or secretarial experience, particularly in Clinical Operations.

Responsibilities

• Manage business calendars with strong prioritization and daily time management.
• Coordinate travel arrangements and facilitate team and departmental meetings, both in-person and virtual.
• Interact with various levels of management while handling confidential documents with discretion.
• Solve complex problems using independent judgment and initiative.
• Support local office logistics, including coordinating site visits and assisting in onboarding new staff.
• Oversee SharePoint, document storage, and organization of relevant files.
• Assist with team projects and initiatives, including communications and presentations.
• Maintain accurate records and manage confidential information effectively.

Job description

Johnson & Johnson in Warsaw is seeking a Senior Administrative Assistant to support Global Clinical Operations (GCO) and the Centralized Admin Network (CAN) in a full-time role. The position focuses on delivering essential administrative support to a globally distributed team while maintaining smooth office operations in Poland.

You will manage calendars, coordinate travel and meetings, handle confidential documents, and assist with onboarding and local logistics.