Senior Administration & Contracts Specialist

Hexecapital; Wrocław; Hybrid; PLN 78,000 - 100,000; Full time

Benefits offered by this job

Autonomy & trust

Impact on admin process

Collaborative environment

Skills development

Central Wroclaw location

Job summary

Hexe Capital seeks an experienced Administration/Office Manager to take charge of day-to-day operations and handle more complex tasks such as preparing contracts and documents. You will work closely with internal teams and external partners to ensure smooth processes and timely delivery.

The role requires at least 3 years in administration, strong organizational skills, and the ability to manage multiple topics simultaneously.

Qualifications

• Min 3 years in Administration, Office Management, or a similar area.
• Experience independently preparing and handling documents and contracts.
• Highly organized and able to manage several topics simultaneously.
• Independent and takes ownership of responsibilities.
• Can follow-through and track follow-ups without reminders.
• Confident and clear communicator with diverse stakeholders.
• Comfortable with routine and ad hoc tasks.
• Excellent knowledge of MS Office/Google Workspace.
• Strong English to work with documents and day-to-day correspondence.

Responsibilities

• Manage the reception and smooth day-to-day office operations.
• Prepare and handle administrative documents including B2B agreements and client contracts.
• Coordinate document workflows and ensure documents are complete, signed, and archived.
• Handle correspondence, deliveries, and day-to-day communication with external partners.
• Maintain administrative registers and office assets (keys, access cards).
• Organize purchases and office supplies and assets.
• Support meetings, guest visits, and company events.
• Collaborate with Accounting, HR, and management teams.
• Improve day-to-day admin processes and ensure timely execution.

Skills

Organizational skills

Independent work

Communication

English proficiency

Problem solving

Tools

MS Office

Google Workspace

Job description

Hexe Capital seeks an experienced Administration/Office Manager to take charge of day-to-day operations and handle more complex tasks such as preparing contracts and documents. You will work closely with internal teams and external partners to ensure smooth processes and timely delivery.

The role requires at least 3 years in administration, strong organizational skills, and the ability to manage multiple topics simultaneously.