Remote Tender Coordinator – Poland & Spain

Arche Consulting Sp. z o.o.; Polska; Remote; PLN 55,000 - 72,000; Full time

Benefits offered by this job

Performance bonus

Private medical care

Sports card

Fully remote work

Job summary

Arche Consulting Sp. z o.o. is seeking a highly organised professional to coordinate tender activities for the Polish and Spanish markets from a fully remote setup.

You will monitor opportunities, manage documentation, deadlines and collaborate with Sales, Regulatory, Finance and Legal across countries. Fluent Polish, Spanish and English at C1 are required, and prior tender experience is not essential. The role offers a performance bonus, private medical care and a sports card, with a 40-hour

Qualifications

• Experience in operations, administration or process coordination with responsibility for documents and deadlines.
• Polish, Spanish and English at C1 level or above, both written and spoken.
• Excellent planning and organisational skills with ability to coordinate several activities.
• Attention to detail and a structured approach to handling documents and data.

Responsibilities

• Monitor tender opportunities in Poland and Spain, keeping track of deadlines and requirements.
• Coordinate preparation and electronic submission of tender offers, ensuring complete and timely documentation.
• Collect and organise product documentation, pricing information and other materials for submissions.
• Cooperate with Sales, Customer Service, Regulatory, Quality, Legal and Finance to obtain information and approvals.
• Coordinate clarification requests and correspondence related to tender proceedings.
• Track tender results, contract signatures and renewal dates, supporting handover of awarded contracts.
• Maintain accurate records of offers, prices and contracts, and prepare status updates.
• Support improvements to workflows, templates and document management processes.

Skills

Operations coordination

Documentation management

Deadline management

Planning

Excel

MS Office

Tools

Excel

Microsoft Office

Job description

Arche Consulting Sp. z o.o. is seeking a highly organised professional to coordinate tender activities for the Polish and Spanish markets from a fully remote setup.

You will monitor opportunities, manage documentation, deadlines and collaborate with Sales, Regulatory, Finance and Legal across countries. Fluent Polish, Spanish and English at C1 are required, and prior tender experience is not essential. The role offers a performance bonus, private medical care and a sports card, with a 40-hour