Remote Project Associate: Clinical Ops & Study Support

KCR Placement; Warszawa; Hybrid; PLN 60,000 - 85,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee Assistance Programme

Life assurance

Country-specific benefits

Job summary

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. The Project Associate will provide administrative and operational support across multiple clinical studies, ensuring alignment with client, contractual and operational requirements.

Working with Project Managers and study teams, you will assist with meetings, study documentation, reporting, invoicing and eTMF filing.

Qualifications

• Minimum 1 year of experience working within clinical trials/clinical research.
• Previous experience providing administrative, project or study support.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience maintaining trackers and working with study or project documentation.
• Strong organisational skills with the ability to manage multiple activities and deadlines.
• Good communication skills and confidence working with different stakeholders.

Responsibilities

• Organising project team and client meetings, including scheduling meetings and preparing agendas, meeting materials and minutes.
• Maintaining study information and documentation, including organisational charts, team calendars, newsletters and other project-specific materials.
• Supporting internal and client project reporting, including project status reporting, financial tracking, system updates and queries.
• Supporting Project Managers with financial administration, including purchase orders, study invoices and Investigator payments.
• Preparing and maintaining study files in accordance with filing and naming conventions, including documentation within the electronic Trial Master File (eTMF).
• Tracking documentation and study activities to support the effective delivery of clinical projects.

Skills

Administrative support

Communication skills

Organisational skills

Time management

Education

Bachelor’s degree in Life Sciences

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. The Project Associate will provide administrative and operational support across multiple clinical studies, ensuring alignment with client, contractual and operational requirements.

Working with Project Managers and study teams, you will assist with meetings, study documentation, reporting, invoicing and eTMF filing.