Project Associate

KCR Placement; Warszawa; Hybride; PLN 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Annual leave

Health insurance

Retirement planning

Employee Assistance Programme

Life assurance

Country-specific benefits

Résumé du poste

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. The Project Associate will provide administrative and operational support across multiple clinical studies, ensuring alignment with client, contractual and operational requirements.

Working with Project Managers and study teams, you will assist with meetings, study documentation, reporting, invoicing and eTMF filing.

Qualifications

• Minimum 1 year of experience working within clinical trials/clinical research.
• Previous experience providing administrative, project or study support.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience maintaining trackers and working with study or project documentation.
• Strong organisational skills with the ability to manage multiple activities and deadlines.
• Good communication skills and confidence working with different stakeholders.

Responsabilités

• Organising project team and client meetings, including scheduling meetings and preparing agendas, meeting materials and minutes.
• Maintaining study information and documentation, including organisational charts, team calendars, newsletters and other project-specific materials.
• Supporting internal and client project reporting, including project status reporting, financial tracking, system updates and queries.
• Supporting Project Managers with financial administration, including purchase orders, study invoices and Investigator payments.
• Preparing and maintaining study files in accordance with filing and naming conventions, including documentation within the electronic Trial Master File (eTMF).
• Tracking documentation and study activities to support the effective delivery of clinical projects.

Connaissances

Administrative support

Communication skills

Organisational skills

Time management

Formation

Bachelor’s degree in Life Sciences

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Description du poste

JR152781 Project Associate

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Project Associate at ICON, you will provide key administrative and project support within Clinical Operations, working across clinical studies to help ensure projects are delivered in line with client, contractual and operational requirements.

This is an excellent opportunity for someone with at least 1 year of clinical trial experience who is looking to continue developing their career within clinical research and project management.

What You Will Do

Working closely with Project Managers, study teams and key stakeholders, you will provide high-quality administrative and operational support across multiple clinical studies.

Key responsibilities include:

• Organising project team and client meetings, including scheduling meetings and preparing agendas, meeting materials and minutes.
• Maintaining study information and documentation, including organisational charts, team calendars, newsletters and other project-specific materials.
• Supporting internal and client project reporting, including project status reporting, financial tracking, system updates and queries.
• Supporting Project Managers with financial administration, including purchase orders, study invoices and Investigator payments.
• Preparing and maintaining study files in accordance with filing and naming conventions, including documentation within the electronic Trial Master File (eTMF).
• Tracking documentation and study activities to support the effective delivery of clinical projects.

Your Profile

For this opportunity, we are looking for candidates who already have some practical exposure to the clinical trial environment and understand how clinical studies operate.

Required:

• Minimum 1 year of experience working within clinical trials/clinical research.
• Previous experience providing administrative, project or study support.
• Strong working knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Experience maintaining trackers and working with study or project documentation.
• Strong organisational skills with the ability to manage multiple activities and deadlines.
• Good communication skills and confidence working with different stakeholders.

Preferred:

• Bachelor’s degree or international equivalent in Life Sciences, Allied Health Sciences or another relevant discipline.
• Previous experience within a CRO, pharmaceutical company or other clinical research environment.
• Experience taking meeting minutes and scheduling/facilitating Microsoft Teams meetings.
• Experience working with clinical trial documentation and/or electronic Trial Master File systems.

Location

This role will be based in Poland. You can choose to work from our office or fully remotely from your home office within Poland.

Please note that we are unable to offer relocation support for this position, so applicants must already be permanently resident in Poland and have the full right to work in Poland.

#LI-SA1

What ICON can offer you:
Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well-being.
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here