Remote Contract Specialist (German/English)

emagine; Poland; Hybrid; PLN 60,000 - 90,000; Full time

Job summary

emagine is a leading European consultancy delivering high-end IT and Business services, with a Germany Contract team based in Poland. We seek a Contract Specialist to support contracts, invoicing data, and contract processes in a hybrid or remote setting.

You will handle contract creation, updates,模板 updates, data synchronization, and collaboration with Sales and Finance to ensure accurate invoicing and standardized procedures.

Qualifications

• Have at least 2 years of experience working with details in written material, documents and databases.
• Have a natural flair for and are motivated by working with people services and understand the importance of being a support function to others.
• Have a high level of drive, initiative and persistence and are result-oriented.
• Have a strong sense of discipline, know how to structure your way of working.
• Have experience in working with Microsoft Office (Word and Excel).
• Have a high sense of detail and overview.
• Have professional communication skills in German and English.
• Have an outgoing and service minded personality with strong communication skills.
• Are flexible and know how to prioritize your tasks.

Responsibilities

• Creating, correcting and sending contracts to the clients and consultants.
• Ensuring correct invoicing data in the system.
• PO hunting.
• Contract management.
• Creating, adjusting and updating contract templates according to client framework agreements.
• Assisting the Account Managers and Finance Department in different administrative tasks.
• Synchronization of data in contracting related databases to ensure systems are updated for contracts and invoices.
• Participating in development and optimization projects and system improvements to support growth.
• Adding and verifying invoicing data (PO no., cost center).
• Adjusting fees and rates (e.g. index regulations).
• Calculating discounts and submitting to internal system.
• Support Sales in invoice related matters.
• Preparing standardized procedures and instructions to ensure smooth knowledge transfer within the team.
• Support Contract Director in reporting.

Tools

Microsoft Office

Job description

emagine is a leading European consultancy delivering high-end IT and Business services, with a Germany Contract team based in Poland. We seek a Contract Specialist to support contracts, invoicing data, and contract processes in a hybrid or remote setting.

You will handle contract creation, updates,模板 updates, data synchronization, and collaboration with Sales and Finance to ensure accurate invoicing and standardized procedures.