Remote Capital Projects Finance Coordinator

JLL; Warszawa; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid work model

Career development opportunities

Job summary

JLL is seeking a PMO Financial Coordinator to support the Account Project Delivery Lead in coordinating capital projects financials across EA and AME regions. You will manage PO/WO processing, track budgets, and ensure timely invoicing and reporting to uphold PMO KPIs.

You will collaborate with Project Managers, maintain data accuracy across multiple systems, and contribute to continuous improvement of reporting tools and processes within a hybrid Warsaw-based workspace.

Qualifications

• Bachelor's degree in Business, Finance, Engineering, or related field
• Strong organizational skills with the ability to manage multiple tasks under the guidance of senior colleagues
• Excellent proficiency in MS Office Tools (Excel, Word, PowerPoint, Outlook, Teams); familiarity with Smartsheets is a plus
• Outstanding attention to detail and commitment to maintaining high data quality standards
• Effective communication skills in Business English, both written and spoken, with confidence in taking meeting notes and participating in conference calls
• Client-focused mindset with a proactive, open-minded approach and willingness to challenge the status quo
• Ability to plan and execute tasks efficiently while working collaboratively within a team environment
• Interest in or exposure to international business environments, capital works, or multi-project programs is advantageous

Responsibilities

• Prepare and process Purchase Orders (POs) and Work Orders, ensuring all documentation is complete and approvals are secured
• Collaborate closely with Project Managers to track project budgets, forecast spend, and monitor Goods Receipts (GR) and Invoice Receipts (IR)
• Maintain the PO and Work Order tracker, ensuring data accuracy, completeness, and consistency across multiple systems
• Coordinate and manage the flow of financial documentation for capital projects, supporting timely and on-budget delivery
• Prepare standard reports, financial analyses, and presentation materials for regular business reviews
• Participate proactively in business review meetings, contributing insights and supporting decision-making processes
• Update and maintain multiple databases and project management systems with high attention to detail
• Support continuous improvement initiatives by assisting in the development of new reporting tools and processes

Skills

Organizational skills

Business English communication

Team collaboration

Note-taking & meeting facilitation

MS Office proficiency

Education

Bachelor's degree in Business/Finance/Engineering

Tools

MS Office

Excel

Word

PowerPoint

Outlook

Teams

Smartsheets

Job description

JLL is seeking a PMO Financial Coordinator to support the Account Project Delivery Lead in coordinating capital projects financials across EA and AME regions. You will manage PO/WO processing, track budgets, and ensure timely invoicing and reporting to uphold PMO KPIs.

You will collaborate with Project Managers, maintain data accuracy across multiple systems, and contribute to continuous improvement of reporting tools and processes within a hybrid Warsaw-based workspace.