Reinsurance Operations Specialist Remote - Poland - People & Operations

Ledgebrook Insurance, LLC.; Polska; Hybrid; PLN 145,000 - 181,000; Full time

Benefits offered by this job

Remote Work

Unlimited Paid Time Off

Private Healthcare (Lux Med)

Equity potential

Career growth opportunities

International team & cross-border work

Job summary

Ledgebrook is hiring a Reinsurance Operations Specialist to support brokers and internal teams across data processing, settlements, and client service.

You will work remotely in a fast-moving InsurTech environment, interfacing with data, finance, and claims teams to ensure accurate contract handling and reporting while driving process improvements.

Qualifications

• Excellent written and verbal communication skills in English.
• Proven experience in the insurance industry, with a minimum of 3 years in reinsurance.
• Knowledge of regulatory frameworks and compliance requirements (sanctions, reporting obligations).
• Strong analytical and quantitative skills with exceptional attention to detail.
• Highly organized, with the ability to manage multiple tasks efficiently in a fast-paced startup.
• Solutions-oriented, customer-centric with proactive problem solving.
• Proficient in Microsoft Office and Google Workspace; advanced Excel/Sheets.
• Familiarity with broker-specific systems listed in the job posting.

Responsibilities

• Analyze and interpret reinsurance contract terms for clarity and compliance.
• Enter, update, and validate contract information in the system with accuracy.
• Maintain contract records and status updates through the lifecycle.
• Ensure data labeling accuracy and audit trails for risk data.
• Check claim coverage and treaty limits; process data with Claims/Accounting teams.
• Verify claim settlements and handle related administrative requests.
• Identify data discrepancies and coordinate with internal teams to resolve.
• Regularly review data per quality reports and internal standards.
• Extract, review, and cleanse data from multiple sources for decision support.
• Provide risk administration support and ad hoc data analysis to brokers.

Skills

Excellent communication (EN)

Analytical thinking

Attention to detail

Organizational skills

Problem solving

Team collaboration

Education

Bachelor’s or Master’s in Economics/Finance/Business

Tools

Brokasure Enterprise

Xchanging

GRP

OpenTWINS

SICS

Sequel

Job description

Description

Ledgebrook is an InsurTech MGA on a mission to bring Specialty insurance into the modern era. Burdened with legacy technology and processes, the industry has not kept pace with the speed of innovation seen in other sectors. Positioned at the cutting edge of the next generation of InsurTech, Ledgebrook offers the best of both worlds: innovative world-class technology deployed by a leadership team armed with over 100 years of insurance expertise.

We are looking for a Reinsurance Operations Specialist to join our dynamic and growing Operations Team. In this role, you will play a pivotal part in delivering exceptional operational support to our Reinsurance Brokers and internal teams, including Data, Finance, and Claims. This role supports the end-to-end operational workflow, from contract setup and data processing to settlement tracking and client service delivery. You'll gain deep exposure to a variety of reinsurance contracts and have the opportunity to streamline processes that enhance both operational efficiency and client satisfaction.

This is an exciting chance to blend your reinsurance expertise with a strong customer focus, contributing meaningfully to our service excellence.

Ledgebrook is expanding rapidly, including a recent entry into the Polish market, and you’ll be an integral part of our long-term growth. We operate in a fully remote environment with a culture that values openness, collaboration, and transparency - giving you access to leadership and cross functional teams from day one.

As we scale, this role offers fantastic opportunities for personal development, career progression, and involvement across a wide range of reinsurance contracts and projects.

About the Role

Analyze and interpret reinsurance contract terms to ensure clarity and compliance.

Enter, update, and validate contract information in the company’s system, ensuring accuracy and timely completion.

Maintain comprehensive contract records and status updates throughout the contract lifecycle, adhering to established best practices and internal guidelines.

Ensure accurate and consistent data labeling, while maintaining a clear audit trail for all risk data entered into systems.

Check claim coverage, treaty/risk limits and process/book relevant data in cooperation with Technical Accounting and Claims Team assuring accuracy and integrity of the technical bookings.

Verify and process claim settlement requests and general claim related administrative requests from cedents.

Identify and investigate data discrepancies or account issues, collaborating with internal teams and business partners to resolve them effectively.

Conduct regular data reviews and updates based on quality control reports and internal standards.

Manage, extract, review, and cleanse data from multiple sources and repositories to support business accuracy and decision-making.

Provide general risk administration support to Ledgebrook Reinsurance Brokers and business partners, including ad hoc data analysis and report generation.

Deliver prompt, confident responses to internal inquiries, backed by accurate and reliable information.

Contribute to the ongoing development and improvement of internal processes, placement documentation, and technical delivery standards.

Improve efficiency, ensure compliance, and implement operational or regulatory changes in all processes.

Requirements

• Excellent written and verbal communication skills in English.
• Proven experience in the insurance industry, with a minimum of 3 years in reinsurance. Deep understanding of reinsurance structures and terminology (especially brokered placements).
• Knowledge of regulatory frameworks and compliance requirements (sanctions, reportingobligations).
• Strong analytical and quantitative skills with exceptional attention to detail.
• Highly organized, with the ability to manage multiple tasks efficiently and maintain highproductivity.
• Adaptable and comfortable working in a fast-paced, evolving start-up environment. Open-minded and solutions-oriented, with a focus on delivering best-in-class service.
• Strong interpersonal skills and a collaborative team player.
• Demonstrated ability to build and maintain effective relationships with stakeholders at all levels. Customer-centric mindset with a proactive approach to problem-solving.
• Proficient in Microsoft Office Suite and Google Workspace applications.
• Advanced skills in Microsoft Excel or Google Sheets.

Additional Assets

• Previous experience working in a start-up environment.
• Bachelor’s or Master’s degree in Economics, Finance, Business, or a related field.
• Familiarity with broker-specific systems such as: Brokasure Enterprise, Xchanging (IMR/ECF),Global Reinsurance Platform (GRP), DXC, OpenTWINS, SICS, or Sequel.
• Understanding and knowledge of best practices and current trends in reinsurance. Project management and process design experience.
• Familiarity with American regulations i.e. NAICS, Texas Department of Insurance or OklahomaInsurance Department.
• Experience with various sanctions lists (OFAC, FCDO or UNSOL).
• Familiarity with S&P or AM Best platforms.
• Experience with Slack, Monday, Workday, Claude AI, Front, Miro, Google Meet, Zoom.
• Holding internationally recognized (Re)Insurance certifications.

For Candidates Applying From Poland:

Please note: This position is open only to candidates who are authorized to work in Poland without the need for current or future employer-sponsored work authorization.We are unable to offer sponsorship at this time.

Ledgebrook may use Artificial Intelligence (“AI”) as part of the job application process, including to assist us in evaluating your application.AI is used as a support tool, and hiring decisions are made by human recruiters. By submitting your information, you acknowledge that the company may use AI tools as part of our evaluation. If you need a reasonable accommodation or alternative review process because of a disability or other legally protected basis, [e-mail]. Requesting an accommodation will not negatively affect your application.

Benefits

• 100% Remote Work
• Unlimited Paid Time Off
• Private Healthcare (Lux Med)
• Helping Hand Program
• Meaningful Equity
• High-Growth Startup Environment
• Exposure to the U.S. Insurance Market
• Career Growth Opportunities
• International Team & Cross-Border Collaboration
• Opportunity to Meet and Collaborate with Colleagues in the U.S. Through Occasional Business Travel

Compensation

• The base salary range for this position is 12,950 - 16,250 PLN gross/month (Contract of Employment). This is a good-faith compensation range based on what Ledgebrook reasonably expects to pay for this position at the time of this posting. Actual compensation may vary based on a variety of relevant factors including but not limited to experience, qualifications and geographic location.
• Employees in this position are eligible to participate in Ledgebrook’s equity incentive program.