Regulated Documents & Training Operations Lead

Infinity Quest; Poland; On-site; PLN 70,000 - 100,000; Full time

Job summary

Infinity Quest is seeking a highly organised Document & Operations Coordinator to manage document governance, onboarding/offboarding, internal communications, content administration, and training support within a regulated environment.

You will maintain document templates in Veeva and Google Drive, perform quality checks, coordinate reviews in Veeva, support onboarding, manage distribution lists and internal content, and assist with training materials using Synthesia.

Qualifications

• Strong document governance and quality control experience.
• Hands-on experience with Veeva or similar DMS.
• Excellent attention to detail and coordination skills.
• Experience with onboarding/offboarding and access management.

Responsibilities

• Manage document templates in Veeva and Google Drive with version control.
• Perform document quality checks on formatting, fonts, headers, tables, and content.
• Coordinate document reviews and workflows in Veeva with timely follow-ups.
• Support Veeva access issues and workflow-related queries.
• Oversee onboarding/offboarding, including system access and training.
• Administer team distribution lists and keep org info current.
• Maintain internal GSite/web content and team information.
• Coordinate internal newsletters, sessions, and presentations.
• Support visual content development with storyboards and animations.
• Manage webcast channels, recordings, uploads, and renewals.
• Support training content creation using Synthesia.

Skills

Document management

Veeva knowledge

Organisational skills

Stakeholder management

Onboarding/offboarding

MS Office & Google Workspace

Tools

Veeva

Google Workspace

Synthesia

Webcast

Job description

Infinity Quest is seeking a highly organised Document & Operations Coordinator to manage document governance, onboarding/offboarding, internal communications, content administration, and training support within a regulated environment.

You will maintain document templates in Veeva and Google Drive, perform quality checks, coordinate reviews in Veeva, support onboarding, manage distribution lists and internal content, and assist with training materials using Synthesia.