Recruitment Coordinator Intern (part-time, 4-6 month contract)

Oliver Wyman; Warszawa; On-site; PLN 45,000 - 73,000; Part time

Benefits offered by this job

Mentoring and training programs

Inclusive culture with ERGs

Flexible, cross-market teamwork

Casual snacks in modern office

Job summary

Oliver Wyman is seeking a part-time Recruitment Coordinator to support the Experienced Hire team in Europe. The role involves interview coordination, CV screening, and collaboration with senior recruiters to attract top talent. This position offers 20–25 hours per week for 3–6 months with a flexible, global work environment.

The ideal candidate is a BA/MA student or graduate with fluent English, strong MS Office skills, and familiarity with ATS platforms (Workday preferred).

Qualifications

• Fluent English written and verbal communication is essential.
• Strong MS Office (Excel, Word, PowerPoint) skills are required.
• Experience with an Applicant Tracking System (ATS) is advantageous – Workday preferred.
• Ability to multitask and meet deadlines in a fast-paced environment.
• Maintain confidentiality and demonstrate high attention to detail.

Responsibilities

• Coordinate interviews across markets with Partners, Managers, and Executive Assistants.
• Assist in organizing interview packs (CVs, etc.) for interviewers.
• Screen candidates with senior recruiters for initial suitability and collect feedback.
• Source and research profiles matching hiring needs, update Workday records.
• Post roles on internal/external boards (Colleague Connect, OW site, LinkedIn).
• Coordinate travel arrangements for candidates as needed.
• Collaborate with EA team to ensure smooth interview processes.

Skills

Fluent English

MS Office

Excellent communication

Multitasking

Self-starter

Confidentiality

Attention to detail

Education

BA/MA degree

Tools

Workday

Job description

Oliver Wyman, a Marsh (NYSE: MRSH) business, is a management consulting firm driven by deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

Job Overview:

Oliver Wyman is growing their internal search capability and is looking for a Recruitment Coordinator to join the Experienced Hire team in Europe.

The Recruitment Coordinator will support our Experienced Hire Recruiters to ensure executive level administrative support to our Partner Hires, as well as Experienced Hires, and to help in internal projects and proactive headhunt searches to attract best talent to Oliver Wyman.

This is a part-time role for 3-6 months.

Key Responsibilities:

Daily Administration:

• Coordinating interviews across markets for candidates communicating with Partners, Managers, Executive Assistants and candidates as appropriate
• Working closely with the Executive Assistants, who are responsible for scheduling Partner diaries, providing them with the necessary information so that they can coordinate the interviewing day
• Assisting in the organisation of interviews packs (CV’s etc) for Oliver Wyman interviewers
• Arranging for senior Recruiters to have screening calls with all relevant applications to determine initial suitability for the role (financial expectations, availability etc.), collecting Recruiter feedback and sending their recommendations to hiring managers
• Sourcing & researching profiles that match the hiring needs
• Maintaining/updating the recruiting system (Workday) as required to ensure accuracy of information for firm use
• Posting roles on internal and external job boards and websites (including Colleague Connect, OW website, Workday, MMC website, LinkedIn and role/ country specific job boards)
• Supporting the CV screening for candidate applications across practice and region, and distributing the relevant CVs to the Recruiters in the team
• Occasionally coordinating travel and accommodation for candidates, including booking cars and rail tickets etc.
• Team player who has experience of and has enjoyed working as part of a team
• Covering other team duties when necessary, due to vacation, illness, work overload, etc.
• Liaising closely with Executive Assistant team to ensure clarity and smooth interview process

Who we are looking for:

• Initial experience in a similar recruitment coordination role would be an advantage, but is not a necessity
• Fluent English language skills, both written and verbal, are essential for this role
• Current student or BA/MA graduate
• Strong MS Office skills are essential – Excel, Word and PowerPoint are required
• Experience of using an Applicant Tracking System (ATS) is advantageous – Workday is preferred
• Are customer service focused and are dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
• Can multitask, prioritise and manage one's own time – you are not a clock watcher or someone who is unwilling to step outside the job description
• Are a self-starter who has an appetite for learning and is driven to excel and grow
• Take constructive feedback in your stride and incorporates feedback quickly
• Can manage a heavy work volume and meet deadlines in an extremely fast paced environment
• Maintain and respect confidentiality
• Have strong attention to detail and are a stickler for accuracy
• Possess excellent verbal and written communication skills

What we can offer you:

• Part-time civil contract for 3-6 months (around 20-25 hours per week)
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
• Fresh fruit, beverages and snacks while working in our modern office near the city center

Why join us at Oliver Wyman?

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it! We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave and achieve the amazing with us!

• We're individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
• We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
• We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other's time and are sensitive to how it is used. We are an output not input-based culture, have respect for people's personal decisions, and believe that one's workload must be sustainable. We seek balance for ourselves and our colleagues.

At Oliver Wyman, a Marsh (NYSE: MRSH) business, we bring deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

As a business of Marsh, we work alongside the world’s leading experts across risk, reinsurance and capital, people and investments, and management consulting. Together with Marsh Risk, Guy Carpenter, and Mercer, we help organizations build resilience and competitive advantages from every angle. With annual revenue over $24 billion and more than 90,000 colleagues in 130 countries, Marsh helps build the confidence to thrive through the power of perspective.

For more information, visit oliverwyman.com, or follow us on LinkedIn and X.