Oliver Wyman - Creative Project Coordinator - Warsaw

Oliver Wyman; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Full-time contract

Tailored benefits package

Professional growth opportunities

Mentoring and training programs

Inclusive culture and ERGs

Flexible, diverse teams and work-life

Job summary

Oliver Wyman in Warsaw is seeking a Creative Project Coordinator to plan, resource, and monitor creative projects. You will manage timelines, allocate resources, and ensure deliverables align with project goals. The role requires clear communication with clients and internal teams and hands-on coordination of production and capacity across studio teams.

The position emphasizes process improvement, collaboration, and an adaptable mindset to drive project success in a dynamic, global firm.

Qualifications

• Proven ability to define scopes, create project plans, and manage timelines, budgets, and resources.
• Exceptional interpersonal and communication skills for engaging with clients, creative teams, and senior stakeholders.
• Strong ability to prioritize tasks, manage multiple projects, and maintain attention to detail under tight deadlines.
• Proficiency in aligning creative deliverables with strategic objectives and client expectations.
• Able to address challenges proactively and adapt to changing requirements.

Responsibilities

• Define scopes and create detailed project plans with timelines and milestones.
• Coordinate resources and monitor budgets and schedules across multiple projects.
• Communicate progress and risks clearly with stakeholders and teams.
• Collaborate with production leads to resolve issues and maintain momentum.

Skills

Project planning

Stakeholder comms

Organization

Creative alignment

Problem-solving

Job description

Oliver Wyman, a Marsh (NYSE: MRSH) business, is a management consulting firm driven by deep industry insight, bold innovation, and a collaborative approach that cuts through complexity to help organizations navigate their most defining transformative moments.

Job Overview

As a Creative Project Coordinator, you are responsible for planning, resourcing, and monitoring of creative projects. Your role ensures smooth workflows, effective resource allocation, and alignment with project goals, making you a point of contact for managing timelines, resources, and deliverables.

Please note that the working hours are from 7:00 to 15:00, Monday to Friday.

Expectations

• Branding
  • Maintain a thorough understanding of the brand's values, visual identity, and tone of voice.
• Process
  • Continuously champion and refine processes to streamline operations and improve project outcomes.
• Project Management
  • Create detailed project plans, including timelines, deliverables, and required resources.
  • Ensure adherence to project objectives, budgets, and timelines through effective monitoring and communication.
• Production
  • Collaborate with team leads to resolve production challenges and maintain project momentum.
• Resource Management
  • Support with workflow management, understand and align the right skillsets with projects.
  • Support with managing utilization and capacity across studio teams.
• Innovation & Adaptability
  • Adapt to changing project requirements and priorities to ensure continued alignment with business needs.
• Communication
  • Maintain clear and regular communication with stakeholders to manage expectations and provide updates.
  • Facilitate collaboration across teams, ensuring all stakeholders are informed and aligned.
• Culture
  • Foster a collaborative and inclusive culture that values teamwork and innovation.
  • Celebrate project milestones and successes to maintain team morale.
• Ethics & Compliance
  • Ensure all projects adhere to ethical standards, including intellectual property and legal compliance.
• AI
  • Leverage AI tools to optimize project planning, resource allocation, and workflow efficiency.

Required Skills

• Project Management: Proven ability to define scopes, create project plans, and manage timelines, budgets, and resources to ensure on-time delivery.
• Stakeholder Communication: Exceptional interpersonal and communication skills for effectively engaging with clients, creative teams, and senior stakeholders.
• Organizational Excellence: Strong ability to prioritize tasks, manage multiple projects simultaneously, and maintain attention to detail under tight deadlines.
• Creative Understanding: Proficient in aligning creative deliverables with strategic objectives, ensuring outputs meet both client and organizational expectations.
• Problem-Solving and Adaptability: Skilled at addressing challenges proactively, adapting to changing requirements, and providing innovative solutions to keep projects on track.

What we can offer you

• Full time job contract with an attractive compensation package
• Flexible benefits package which you can tailor to your needs
• Opportunity for professional growth in a stable, global company
• Access to mentoring and training programs
• Inclusive culture with Employee Resources Groups and CSR activities
• Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
• A range of digital collaboration and online communication tools to support effective team work
• Various social initiatives and learning opportunities adapted for virtual settings.

Why join us at Oliver Wyman

• We’re individuals who are self-starting, motivated, energetic, entrepreneurial about what we do
• We have the common aspiration to have an impact, leave a legacy and change the world. We have no interest in running a steady-state business. We want to build, grow and shape the environment around us
• We value an environment where every member of Oliver Wyman is encouraged and expected to voice his or her opinion
• We believe that to create a true meritocracy we need to remove artificial barriers to opportunity
• We value people whose lives balance work and non-work activities because we believe they are both more interesting colleagues and are able to make better contributions to the Firm.
• We push ourselves hard to deliver excellence, but we also work to extract the maximum benefit from the flexibility of a project-based business. We provide the ability to take career breaks for personal or family reasons. We fundamentally value each other’s time and are sensitive to how it is used. We are an output not input-based culture, have respect for people’s personal decisions, and believe that one’s workload must be sustainable. We seek balance for ourselves and our colleagues.

Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visitoliverwyman.com, or follow us on LinkedInandX.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.