Recruiting Operations & Automation Engineer

viktor.com; Województwo mazowieckie; On-site; PLN 180,000 - 260,000; Full time

Job summary

Viktor is hiring to build AI-driven HR automation in a fast-growing team in Warsaw, on-site. You will reduce manual recruiting work by turning recurring admin into scalable systems, optimize the ATS pipelines, and coordinate agency submissions with clear feedback loops.

You will ship practical tools and automations, explain how they work, maintain them, and iterate based on user feedback, aiming for measurable improvements in speed and quality of hires. This role has high ownership from day one.

Qualifications

• You find the real problem, challenge assumptions and choose a simple solution over "this is how HR usually does it."
• AI-native and hands-on: you ship working tools and automations with AI, and you can explain, debug and improve what you built.
• Strong UI/UX taste: clear flows, thoughtful details, minimal friction. People understand what you build and want to use it.
• You've both built and run a process: handled its exceptions, maintained it and done the repetitive work, beyond shipping the interesting part.
• You run on lists and systems, not memory: you'd rather fix the process than fix the same drop twice.
• Warsaw-based, on-site.

Responsibilities

• Less manual work for recruiters: find the biggest recurring admin burden, simplify or automate it, and show the before and after in time spent or turnaround. It gets used in real searches, not in a demo.
• The ATS: pipelines, stages, templates, automations. One source of truth for every role and every candidate. If it's not in the system, it didn't happen.
• Agency and sourcing coordination: briefs, submissions, feedback loops, and terms tracked across every external partner. No duplicate candidates, no stale submissions, and blocked submissions get resolved or escalated without Kacper chasing every step.
• Hiring data: a reliable weekly view of progress against hiring targets, pipeline bottlenecks and stalled candidates. You flag what needs attention, agree actions with Kacper and the recruiters, and follow them through. When a founder asks "where are we on the ops role," the answer is one link away.

Skills

AI-native mindset

UI/UX

Strong English

Polish language

Job description

Viktor is hiring to build AI-driven HR automation in a fast-growing team in Warsaw, on-site. You will reduce manual recruiting work by turning recurring admin into scalable systems, optimize the ATS pipelines, and coordinate agency submissions with clear feedback loops.

You will ship practical tools and automations, explain how they work, maintain them, and iterate based on user feedback, aiming for measurable improvements in speed and quality of hires. This role has high ownership from day one.