Publishing Operations Specialist — Open Access Impact + Perks

Frontiers Media SA; Warszawa; Hybrid; PLN 60,000 - 96,000; Full time

Benefits offered by this job

Office presence emphasis

Wellbeing days

Volunteering days

Employee Assistance Programme

Frontiers Learning Hub

Job summary

Frontiers Media SA is seeking a Production Specialist to oversee the final stages of publishing, ensuring each article is meticulously formatted and ready for peer-reviewed publication.

You will work with Publishing Managers to maintain quality, accelerate timelines, and ensure compliance with open-access standards. Excellent English, organization, and problem-solving skills are essential.

Qualifications

• Experience in managing all phases of the production process (copyediting, formatting, proofing, validating online PDF/XML/HTML).
• Solid understanding of Open Access publishing landscape.
• Excellent written and spoken English communication skills.
• Strong time management and organisational abilities.
• Proactive approach to problem solving and daily tasks.
• Excellent customer service skills and stakeholder engagement.
• Ability to manage large volumes of information and resolve bottlenecks quickly.
• Experience with markup tools and CRMs (advantageous).
• Publishing experience is a plus.

Responsibilities

• Oversee the entire production process to ensure articles are formatted to style guidelines and published accurately.
• Review final paper versions to meet publication requirements.
• Provide ongoing feedback to typesetters to improve processes.
• Engage with authors to resolve requests while following publisher policies.
• Publish articles online and in repositories with good discoverability.
• Work with managers to meet KPIs and support professional development.
• Continuously update production and typesetting guidelines for efficiency.
• Contribute to journal publication speed, quality, and volume.

Skills

Production process management

Open Access publishing

English communication

Time management

Organisational skills

Problem solving

Customer service

Information handling

Markup software & CRM

Tools

Adobe Acrobat

Illustrator

Dreamweaver

Photoshop

InDesign

Salesforce

Job description

Frontiers Media SA is seeking a Production Specialist to oversee the final stages of publishing, ensuring each article is meticulously formatted and ready for peer-reviewed publication.

You will work with Publishing Managers to maintain quality, accelerate timelines, and ensure compliance with open-access standards. Excellent English, organization, and problem-solving skills are essential.