PMO Assistant (Kraków, PL, 31-155)

Danish Crown Global Business Services; Kraków; Hybrid; PLN 52,000 - 76,000; Full time

Benefits offered by this job

Private medical care

Dental care

Flexible working hours

Life insurance

MyBenefit and multisport

2 additional holiday days

Events, integrations

Job summary

Danish Crown Global Business Services (GBS) in Krakow is seeking a proactive PMO Assistant to support the People & Culture PMO and HR leadership. You will help plan, coordinate, report, and ensure follow-through on meetings, projects, and activities across the PMO and HR portfolio.

Join a global team offering structured processes, exposure to leadership meetings, and a collaborative environment. The role combines administrative coordination with strategic support, based in Krakow with flexible

Qualifications

• Experience in coordination, administrative, PMO, HR, or executive support role.
• Strong organizational and planning skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.
• Strong communication skills and confidence working with senior stakeholders.
• Proactive and solution-oriented mindset.
• Ability to work independently while also being a strong team player.

Responsibilities

• Maintain and update KPIs and the KPI board.
• Support regular reporting and performance updates.
• Coordinate and track project-related deliverables and follow-ups.
• Support employee engagement survey activities, including coordination, reporting, and follow-up.
• Coordinate monthly town halls and other P&C-wide meetings and events.
• Manage calendar activities and travel.
• Prepare and maintain presentations, meeting materials, and files.

Skills

PowerPoint

Excel

Outlook

Stakeholder management

Tools

Microsoft Office

Job description

PMO Assistant

We are a food company owned by Danish farmers supplying high-quality food to customers and consumers all over the world. From butchers to business developers, we’re more than 23,000 colleagues.

Danish Crown Global Business Services (GBS) in Krakow is a key part of Danish Crown’s transformation journey. We strive to be a trusted partner to the business by providing scale and standardized, efficient and effective services, thereby achieving the strategic goals of the business.

GBS and its three Centers of Excellence act as the Group Digital Transformation engine for Finance, Procurement, and Master data. Our Operational teams provide global services for Finance, Procurement, Master data, HR, and IT with the ambition to further move up the value chain and expand its service portfolio.

Passion is our protein, and by supporting each other every step of the way - from high potential programs and sustainability certifications to embracing diversity - we’re moving towards the same goal.

Better food. Brighter future

Area of Responsibility

As a People & Culture PMO Assistant, you will join the global People & Culture (P&C) organization responsible for developing and managing the HR project portfolio roadmap. You will play a key role in supporting the Project Management Office (PMO), HR Leadership Team (HRLT) and management activities. You will help ensure effective planning, coordination, communication, reporting, and follow-up across a range of strategic and operational activities.

The role requires a structured and service-minded approach, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will work closely with senior stakeholders and act as a reliable coordinator who ensures that meetings, reporting, projects, and key activities are well prepared and followed through.

Key Responsibilities

PMO Support

• Maintain and update KPIs and the KPI board
• Support regular reporting and performance updates
• Follow up on project charters, milestones, and agreed actions
• Coordinate and track project-related deliverables and follow-ups
• Support employee engagement survey activities, including coordination, reporting, and follow-up
• Assist with maintaining structure, transparency, and consistency across PMO processes

P&C Leadership Team Support

• Coordinate and maintain HRLT agendas and meeting plans
• Prepare materials and logistics for leadership meetings
• Provide communication support for HRLT activities and initiatives
• Coordinate monthly town halls and other P&C-wide meetings and events
• Maintain and coordinate the annual P&C calendar
• Support the preparation and distribution of P&C news and communications
• Coordinate and support onboarding activities
• Maintain and update slide masters and presentation templates
• Support event planning and coordination across P&C

Management Support

• Manage and coordinate calendar activities
• Plan and coordinate business travel
• Prepare and maintain presentations, meeting materials, and files
• Support preparation and coordination related to European Works Council
• Ensure relevant materials and information are available ahead of key meetings and activities

Your profile

We are looking for a proactive and organized person who enjoys creating structure, coordinating people and activities, and making sure things get done.

You Ideally Have

• Experience in a coordination, administrative, PMO, HR, or executive support role
• Strong organizational and planning skills
• Excellent attention to detail and ability to manage multiple tasks simultaneously
• Strong communication skills and confidence working with senior stakeholders
• A proactive and solution-oriented mindset
• The ability to work independently while also being a strong team player
• Good stakeholder management and collaboration skills
• Strong skills in PowerPoint, Excel, Outlook, and other Microsoft Office tools
• An interest in project management, business processes, and organizational development

What You Bring To The Role

• Creates structure and clarity in a busy environment
• Is dependable and follows through on commitments
• Anticipates needs and acts proactively
• Is comfortable working with confidential and sensitive information
• Has a professional and service-oriented approach
• Can switch between operational details and broader business priorities
• Enjoys working across different teams and supporting multiple stakeholders

The opportunity

This role offers a broad and varied position at the intersection of HR, management support, and PMO. You will gain exposure to leadership processes, business performance, project governance, employee engagement, and organizational activities while working closely with key stakeholders across the organization.

The position is situated in our office in Krakow, Poland.

We Offer

• Private medical care together with dental care
• Edenred lunch card
• Flexible working hours (50% home, 50% office)
• Life insurance
• MyBenefit and multisport program
• 2 additional holiday days benefits
• Events, integrations for employees

Appetite for more?

To learn more, please contact Anna Brockway Johansen, Head of PMO & Solution Adoption within Group People & Culture, mobile [phone].

We review applications on an ongoing basis and will close the search once the right candidate has been identified.

We look forward to hearing from you!