Project Coordinator Onshore Department

Muehlhan Group; Szczecin; Hybrid; PLN 45,000 - 65,000; Full time

Benefits offered by this job

Dynamic workplace

International environment

Friendly colleagues

Job summary

Muehlhan Wind Service is looking for a Project Coordinator for our Onshore Department in Szczecin. The role focuses on organizing and monitoring project activities, coordinating schedules and resources, and supporting the Project Manager to deliver quality outcomes in a hybrid work setting.

You will liaise with internal teams and clients, maintain documentation, and assist in risk management and reporting to ensure timely progress and stakeholder satisfaction.

Qualifications

• Experience in supporting project planning, scheduling and execution.
• Knowledge of technical project tasks, safety standards, and ERP/PM systems.
• Accuracy, attention to detail, and client-focused communication.
• Experience of problem-solving and stakeholder support.
• Understanding of business operations and project documentation.
• Solid organizational abilities to help coordinate resources, schedules, and project tasks.
• Clear written and verbal communication skills to support effective collaboration with team members and stakeholders.
• Experience with administrative duties, contributing to well-maintained documentation and reporting.
• Comfortable handling multiple tasks and addressing issues as they arise in a dynamic work environment.
• Familiarity with health and safety guidelines to help maintain a safe and compliant workplace.
• Good command of English (written, spoken, and comprehension) to engage with diverse teams and stakeholders.

Responsibilities

• Maintain project schedules and track milestones.
• Coordinate team activities and assignments.
• Monitor project budgets and resource use.
• Prepare regular project status reports.
• Liaise with internal teams and clients.
• Ensure documentation is up to date.
• Support risk and issue tracking.
• Assist in quality and process compliance checks.
• Checking the validity of certificates, booking training, travel and accommodation.
• Administrative tasks - working with internal and external documents: certificates, gap matrixes agreements, work permissions etc. according to customer requirements and local legal requirements.
• Ensuring that travel and accommodation are within the allocated budget.
• Maintaining contact with external companies: training centres, car rental companies, medical centres etc.

Skills

Project planning

Scheduling

Resource management

PM software

Communication

Problem solving

Documentation

Stakeholder support

Organizational skills

English proficiency

Tools

PM Software

Job description

WE ARE LOOKING FOR A PROJECT COORDINATOR FOR ONSHORE DEPARTMENT

At Muehlhan Wind Service we focus on our people, culture and wellbeing. We believe that to thrive in the work that we do, we need to have a strong team behind us.

Apply today for the chance to be a part of a strong, passionate team working towards making green energy more accessible across the world.

Location:our office in Szczecin (Baltic Business Park, 1 Maja 39), hybrid work model

Role Overview:

The Project Coordinator organizes and monitors project activities to ensure timely and efficient delivery.

They track schedules, manage resources, and support the team in meeting deadlines while maintaining quality standards.

Coordinators act as the link between internal teams and stakeholders, ensuring clear communication and smooth workflows.

They assist in reporting, risk management, and resolving operational issues, providing essential support to the Project Manager.

The role emphasizes process adherence, documentation, and proactive monitoring to maintain project progress and stakeholder satisfaction.

Key Responsibilities

• Maintain project schedules and track milestones.
• Coordinate team activities and assignments.
• Monitor project budgets and resource use.
• Prepare regular project status reports.
• Liaise with internal teams and clients.
• Ensure documentation is up to date.
• Support risk and issue tracking.
• Assist in quality and process compliance checks.
• Checking the validity of certificates, booking training, travel and accommodation.
• Administrative tasks - working with internal and external documents: certificates, gap matrixes agreements, work permissions etc. according to customer requirements and local legal requirements.
• Ensuring that travel and accommodation are within the allocated budget.
• Maintaining contact with external companies: training centres, car rental companies, medical centres etc.

Skills, Knowledge and Experience

• Experience of supporting project planning, scheduling, and execution.
• Knowledge of technical project tasks, safety standards, and ERP/project management systems.
• Accuracy, attention to detail, and client-focused communication.
• Experience of problem-solving and stakeholder support.
• Understanding of business operations and project documentation.
• Solid organizational abilities to help coordinate resources, schedules, and project tasks.
• Clear written and verbal communication skills to support effective collaboration with team members and stakeholders.
• Experience with administrative duties, contributing to well-maintained documentation and reporting.
• Comfortable handling multiple tasks and addressing issues as they arise in a dynamic work environment.
• Familiarity with health and safety guidelines to help maintain a safe and compliant workplace.
• Good command of English (written, spoken, and comprehension) to engage with diverse teams and stakeholders.

What we offer

• A job in a dynamic company
• Professional, friendly and helpful colleagues
• International and multicultural environment