Contract Administrator – PV & BESS

Solarpro Technology; Polska; On-site; PLN 90,000 - 140,000; Full time

Job summary

Solarpro Technology is seeking a Contract Administrator to manage EPC contracts and related agreements throughout their lifecycle. The role requires attention to detail, strong English and Polish skills, and the ability to coordinate with project teams across multiple sites.

You will review requirements, identify risks, and prepare formal correspondence while supporting PMs, procurement and legal advisers. Experience in construction or energy projects is preferred, with a proactive approach to

Qualifications

• Bachelor-level or higher degree in law, engineering, construction management, business or related field.
• Strong written and spoken English; ability to prepare clear business correspondence.
• Excellent organizational skills and the ability to manage priorities across several projects.

Responsibilities

• Administer EPC contracts, subcontracts, supply agreements and consultancy agreements throughout their lifecycle.
• Review contractual requirements, identify risks and clarify responsibilities, scope boundaries and key deadlines.
• Support Project Managers in contractual matters and prepare formal correspondence, notices and responses to clients, suppliers and subcontractors.
• Monitor contractual obligations and deadlines, follow up outstanding actions and elevate issues requiring management decisions.
• Support the preparation and assessment of variations, claims and extension of time requests, including the collection of supporting evidence.
• Coordinate payment applications and milestone documentation with Project Managers and Finance; follow up certification and outstanding payments.
• Support the preparation, review and negotiation of contracts and amendments in cooperation with Procurement, management and legal advisers.
• Track contractual requirements relating to bonds, insurance, warranties, acceptance and contract closeout.
• Maintain contract records and provide concise reports on outstanding issues, risks and required actions.
• Support tender reviews, NDAs, framework agreements and improvements to company contracting procedures.

Skills

Contract management

English proficiency

Polish proficiency

Attention to detail

Project coordination

Microsoft Office

Education

Law or Engineering degree or related field

Tools

Microsoft Word

Microsoft Excel

Job description

Your responsibilities

• Administer EPC contracts, subcontracts, supply agreements and consultancy agreements throughout their lifecycle.
• Review contractual requirements, identify risks and clarify responsibilities, scope boundaries and key deadlines.
• Support Project Managers in contractual matters and prepare formal correspondence, notices and responses to clients, suppliers and subcontractors.
• Monitor contractual obligations and deadlines, follow up outstanding actions and elevate issues requiring management decisions.
• Support the preparation and assessment of variations, claims and extension of time requests, including the collection of supporting evidence.
• Coordinate payment applications and milestone documentation with Project Managers and Finance; follow up certification and outstanding payments.
• Support the preparation, review and negotiation of contracts and amendments in cooperation with Procurement, management and legal advisers.
• Track contractual requirements relating to bonds, insurance, warranties, acceptance and contract closeout.
• Maintain contract records and provide concise reports on outstanding issues, risks and required actions.
• Support tender reviews, NDAs, framework agreements and improvements to company contracting procedures.

Our requirements

• Experience in contract administration, contract management or commercial project support within construction, energy, infrastructure or EPC projects.
• A degree in law, engineering, construction management, business or a related field, or equivalent relevant experience.
• Practical understanding of construction contracts, contractual notices, variations, claims and payment mechanisms.
• Ability to analyse contract provisions and prepare clear, accurate business correspondence in English.
• Very good command of English and Polish, both written and spoken.
• Strong organisational skills, attention to detail and the ability to manage priorities across several projects.
• A proactive approach to identifying risks, following up actions and meeting deadlines.
• Good working knowledge of Microsoft Office, particularly Word and Excel.

Optional

• Experience with renewable energy projects, particularly utility-scale PV or BESS.
• Familiarity with FIDIC-based or other international EPC contracts.
• Experience working with subcontractors and equipment suppliers in an international environment.
• Familiarity with document management and project collaboration tools, such as ClickUp.