Project Associate

American IT Systems; Warszawa; On-site; PLN 150,000 - 230,000; Full time

Job summary

American IT Systems in Warsaw, Poland is seeking a Project Manager/PMO specialist to lead assigned projects, ensuring delivery within time, scope, and budget.

You will define milestones, manage resources, and maintain an integrated delivery plan while coordinating with stakeholders and suppliers to uphold quality and compliance with SOX and PM standards.

This position requires solid PMO experience, financial oversight, and strong risk management to drive ROI across projects.

Qualifications

• PMO experience and project governance exposure
• Strong planning and tracking of milestones across multiple projects
• Financial oversight including budgeting and cost control
• Effective stakeholder communication and reporting to executives
• Ability to manage change requests and align with PM standards

Responsibilities

• Lead assigned projects ensuring delivery on-time, within scope and within budget
• Define and track project milestones and develop an integrated delivery plan
• Liaise with resource managers to ensure resources are available to support timelines
• Utilize risk management strategies to manage project risks impacting cost/quality/schedule
• Create and maintain comprehensive project documentation
• Review and approve time cards for your project
• Create business case financial models
• Forecast, monitor and report on project financials and maintain in PM tools
• Manage change requests, assess impact to scope/schedule/cost, communicate with stakeholders
• Liaise with supplier management on engagement, quality, experience and cost
• Ensure compliance with regulations, SOX and PM standards
• Update stakeholders on project status and publish status reports
• Represent the project in governance and inter-departmental forums
• Ensure ROI targets and success parameters are met
• Evaluate trade-offs between size, cost, urgency, risk and value
• Define success metrics with sponsors and deliver to meet them
• Adhere to methodology compliance and promote best practices

Skills

PMO experience

MS Project planning

Financial management

Project milestone tracking

Resource capacity planning

Risk management

Stakeholder communication

Documentation

Change management

Tools

MS Project

Job description

Job summary:

Financial management, MS project planning, PMO experience

Lead assigned projects ensuring delivery on-time, within scope and within budget

Define and track project milestones while developing, maintaining, and reporting on an overall integrated delivery plan with resource capacity and actuals analysis

Liaise with resource managers to ensure resources are available to support the timelines within the project schedule

Utilize risk management strategies to actively manage project risks that may impact project cost, quality, scope or schedule

Create and maintain comprehensive project documentation

Review and approve time cards associated with your project

Create business case financial models

Forecast, monitor and report on project financials, and maintain financials in project management tools

Manage change requests by assessing impact to scope, schedule and cost; and communicate with key stakeholders

Liaise with the supplier management groups as needed on supplier engagement, quality of services, experience and cost

Partner with the project team to ensure compliance with regulations, policies, standards, procedures, and associated documentation including but not limited to computer systems validation, SOX, and PM standards

Responsibilities:

Continually update relevant business stakeholders of project status and periodically publish project status reports

Represent the project in various project governance and inter-departmental forums

Ensure all projects meet success parameters and ROI targets stated in business case

Evaluate trade-offs between project size and complexity, cost, urgency, risk, and stakeholder value

Partner with business sponsors to define success metrics and criteria and deliver project to meet those metrics and criteria

Ensure all projects adhere to project methodology compliance standards set by the company

Assist, share learning, and mentor others within the PMO regarding standards, organizational understanding, and relationship building to promote the successful delivery of projects