Project Administrator - Onshore Installation

Muehlhan Group; Szczecin; Hybrid; PLN 60,000 - 84,000; Full time

Benefits offered by this job

Health insurance

Mental Health Support

Flexible working arrangements

Career development opportunities

International exposure within a fast‑g

Continuous training and development

Regular team-building activities and 🎉

Free fruit, snacks and soft drinks in‑

Restaurant meal voucher (1 time/week)

Gifts for special occasions

Multisport card

Holiday and Christmas bonus

Job summary

Muehlhan Wind Service in Szczecin, Poland, is seeking a Project Administrator to provide operational and administrative support for our wind project teams. You will manage documentation, schedules, and procurement, ensuring timely reporting and compliance with internal processes.

This role enables delivery teams to focus on execution with structured support. Ideal candidates bring experience with project documentation, scheduling, ERP or project management software, and strong communication

Qualifications

• Experience in coordinating project documentation and schedules.
• Familiarity with ERP/project management software.
• Attention to detail and accuracy.
• Strong communication with clients.

Responsibilities

• Maintain organized project documentation and files.
• Monitor project schedules and deliverables.
• Support budget tracking and expense reporting.
• Coordinate team meetings and agendas.
• Facilitate communication across teams and clients.
• Assist with procurement and logistics requests.
• Update project plans under manager guidance.
• Ensure compliance with internal processes and regulations.

Skills

Project coordination

Documentation management

Scheduling

ERP software

Client communication

Tools

ERP software

Job description

Join Us in Powering the Future of Renewable Energy

Are you passionate about green energy and looking to be part of a dynamic, fast-growing international organization?

At Muehlhan Wind Service, we are driven by a shared ambition to support the global energy transition. Through the expertise, dedication, and commitment of our people, we deliver high-quality solutions that contribute to lowering the cost of green energy worldwide.

If you are looking for an opportunity to make a real impact, work alongside talented professionals, and grow your career in a thriving and purpose-driven environment, Muehlhan Wind Service could be the place for you.

About the role

The Project Administrator provides operational and administrative support to ensure projects run smoothly. They manage documentation, track schedules, support budget monitoring, and facilitate team communication. Administrators assist with procurement, logistics, and reporting while ensuring compliance with internal procedures. They help maintain project records, coordinate meetings, and support task allocation. This role enables the project team to focus on execution by providing structured assistance, accurate information, and timely updates, contributing to overall project efficiency and successful delivery.

Key responsibilities

The role covers a number of key areas, including but not limited to the following:

• Maintain organized project documentation and files.
• Monitor project schedules and deliverables.
• Support budget tracking and expense reporting.
• Coordinate team meetings and agendas.
• Facilitate communication across teams and clients.
• Assist with procurement and logistics requests.
• Update project plans under manager guidance.
• Ensure compliance with internal processes and regulations.

Skills, Knowledge and Experience

The ideal candidate will demonstrate:

• Experience of supporting project documentation, scheduling, and administrative processes
• Knowledge of ERP/project management software and project reporting
• Experience of problem-solving, accuracy, and attention to detail
• Strong communication and client support skills
• Understanding of safety procedures and operational project requirements

What we offer

• Health insurance and Mental Health Support
• Flexible working arrangements
• Career development opportunities
• International exposure within a dynamic and fast-growing environment.
• Continuous training and development
• Regular team-building activities and celebration events
• Free fruit, snacks and soft drinks in the office
• Restaurant meal voucher (1 time/week)
• Gifts for special occasions (Birth, Christmas and round birthdays)
• Multisport card
• Holiday and Christmas bonus

Equal Opportunities Statement

Muehlhan Wind Services is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and make employment decisions without regard to race, religion, gender, age, disability, sexual orientation, or any other protected characteristic.

Location: Szczecin, Poland

Start Date: 2026

About Muehlhan Wind Service

Muehlhan Wind Service (MWS) is a world-leading, full-scope independent service provider, specializing in wind turbine installation and Operations & Maintenance solutions global wind energy clients.

Headquartered in Fredericia, Denmark, MWS is part of the Muehlhan Group, an international industrial services company based in Hamburg, Germany. With operations spanning multiple countries and business units, we deliver specialized solutions across the entire lifecycle of wind energy assets, both onshore and offshore.

Our expertise covers a wide range of services, including onshore and offshore installation, high-voltage and electrical services, blade inspections and repairs, statutory inspections, main component exchange, paint, special projects, manpower solutions, welding repairs, and more.

At Muehlhan Wind Service, our people are at the heart of everything we do. We are proud to foster a collaborative, international, and safety-driven environment where talented professionals can grow, make an impact, and contribute to the global transition towards renewable energy.

If you are passionate about working in a dynamic industry and want to be part of a team that is helping shape the future of sustainable energy, we would love to hear from you.

For more information, please visit www.muehlhan.com.