Production Project Manager

OpportuLand; Polska; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Paid vacation days

Paid sick leave days

Paid English classes

Multisport card

Team events

Job summary

Media Miami is seeking a Senior Production Project Manager to own production delivery across design, content, tech, and marketing teams. You will manage the production schedule, allocate capacity, and orchestrate handoffs to ensure on-time launches within a high-volume environment.

The role requires 4+ years of delivery management experience, a track record with design teams, and fluency in Ukrainian with English for documentation. A hybrid Poland-based work setup is expected.

Qualifications

• 4+ years in project, production, or delivery management.
• Experience managing designers or a comparable creative team.
• Track record of meeting deadlines in high-volume environments with frequent unplanned requests.
• Experience with task management systems: Notion, Asana, or equivalent.
• Fluent Ukrainian; English sufficient for documentation and tooling.
• Availability during CET business hours.

Responsibilities

• Own end-to-end delivery of production output from incoming request through launch.
• Maintain production schedule and allocate team capacity against priority.
• Assess ad hoc requests and sequence them against committed work.
• Own handoffs with content, tech, and marketing teams and resolve cross-team dependencies.
• Own the production workflow with SOPs, templates, and checklists in Notion.

Skills

Project management

Delivery management

Team leadership

Cross-functional collaboration

Ukrainian language

English language

CET availability

Tools

Notion

Asana

Figma

Obsidian

Make

Zapier

n8n

Job description

## Production Project ManagerMedia Miami is seeking a Senior Production Project Manager to own production delivery. The role manages the design team, owns coordination with the content, tech, and marketing teams, and is accountable for the output of the production function.Production runs to a fixed schedule with a continuous stream of unplanned requests arriving on top of it. Meeting committed deadlines under that load, and strengthening the workflows that support them, is the core of the role.Key ResponsibilitiesProduction and DeliveryOwn end-to-end delivery of production output, from incoming request through launch.Maintain the production schedule (scope, owner, and delivery date for every item in progress) and allocate team capacity against priority.Assess ad hoc requests, sequence them against committed work, and confirm revised dates with the requesting team.Own handoffs with the content, tech, and marketing teams and resolve cross-team dependencies before they affect the schedule.Escalate delivery risk with a proposed mitigation before the deadline is affected.Design TeamManage the design team: workload allocation, task assignment, and delivery control.Review output against the brief and return work with defined corrections where standards are not met.Resolve blockers on tooling access, source materials, and conflicting instructions from other departments.Process and DocumentationOwn the production workflow and maintain its SOPs, templates, and checklists in Notion.Identify the root cause of recurring delays and defects and implement corrective process changes.Standardize and document the workflow so that delivery does not depend on manual follow-up.RequirementsMust Have4+ years in project, production, or delivery management.Demonstrated ownership of end-to-end delivery across several dependent teams.Experience managing designers or a comparable creative team, including quality review.Track record of meeting committed deadlines in a high-volume environment with frequent unplanned requests.Experience building and restructuring operational processes and SOPs, not only executing them.Experience with task management systems: Notion, Asana, or equivalent.Fluent Ukrainian, the working language of the team. English sufficient for documentation, tooling, and U.S. market content.Availability during CET business hours.Nice to HaveHands-on experience with Notion as the primary work system.Agency background with high project volume and compressed timelines.Experience in media, newsletters, performance marketing, or affiliate.Daily use of AI tools in the workflow: GPT, Claude Code, Claude Cowork.Experience with Obsidian or a comparable knowledge base.Figma at a working level: comments, handoff, version history.Basic experience working with code.Experience with workflow automation tools: Make, Zapier, n8n.Ability to evaluate design output against a brief without acting as art director.PM certification (PMP, PRINCE2, Scrum, or equivalent) or completed PM coursework.What We OfferProfessional GrowthInternational and multicultural environment.Career development opportunities.Learning resources and corporate library.Work alongside a high-performing team.Access to modern tools and technologies.BenefitsCompetitive salary.Paid vacation days.Paid sick leave days.Paid English classesMultisport cardTeam events and activities.Working EnvironmentRemote / Hybrid / Modern office in Poland.Complimentary snacks, drinks, and office perks.Friendly and supportive team.We look forward to meeting you!