Procurement Administrator

Jacobs; Kraków; Hybrid; PLN 65,000 - 90,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Flexible benefits via MyBenefit

Job summary

Jacobs is seeking a Procurement Administrator in Kraków to create purchase orders, process invoices, and support Buyers and Category Managers across regions. The role requires some procurement knowledge and a willingness to learn quickly.

You will work within Project Services, reporting to Procurement Operations, and collaborate with multiple partners to resolve PO and invoice issues while maintaining accuracy and timeliness.

Qualifications

• Fluent English for written and spoken communication.
• Strong attention to detail and analytical capabilities.
• Experience in accounting or procurement is desirable, willingness to learn.

Responsibilities

• Administers assigned purchase orders and change orders, including budget coding adjustments.
• Reviews and processes supplier invoices within the workflow system.
• Interfaces with buyers, subcontract administrators and stakeholders at all levels.

Skills

Fluent English

Attention to detail

Analytical skills

Excellent communication

Education

High School or Bachelor's degree

Economy/Accounting/Business/Administration focus

Tools

Oracle

Ariba

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we deliver projects that truly make a difference - from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies. Our solutions support the development of cities, industries, and innovation, addressing today’s challenges both locally and globally.

Procurement Administrator

Procurement Administrator is responsible for creating purchase orders and processing procurement invoices related to purchase orders. Support our Buyers, Subcontract Administrators and Category Managers in North America or if needed in other regions. The successful candidate should have some working knowledge and understanding of the procure to pay process or should be willing to learn fast.

Responsibilities

• Exists within our Project Services organization and reports to the Manager of Procurement Operations
• Administers assigned purchase orders, including change order processing which includes adjustment of periods of performance, values, amounts or budget coding
• Evaluates facts surrounding purchase order-related problem areas, determines the most appropriate remedial actions, and implements such actions through available means
• Reviews, consults, approves and / or rejects invoices submitted by suppliers within our invoice workflow system
• Facilitates and solves any invoice related queries either from the buyer or the supplier
• Uses superior interpersonal communications skills to effectively interface with buyers, subcontract administrators, stakeholders and functional partners at all levels of the organization

We offer

• The opportunity to work in an experienced team within a global company operating across all areas of infrastructure investment
• A comprehensive benefits package private medical care, additional life insurance, flexible benefits selection via the MyBenefit platform, support for employees and their families in challenging life situations, and much more
• Holiday allowance (“Wczasy pod gruszą”)
• Option to work from the office or in a hybrid model
• Learn more about our benefits and work culture here!

Here’s what you’ll need

• High School or Bachelor’s degree, preferably with focus in Economy, Accounting, Business or Administration
• Some experience within Accounting or Procurement desired
• Strong attention to detail coupled with strong analytical capabilities
• Fluency in English, both written and spoken. Other languages may be an asset
• Excellent written and verbal communications skills
• Working knowledge of enterprise procurement systems (Oracle, Ariba) are an asset
• Willingness to work from 12pm till 8pm (Monday till Friday)

We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here.

If you need support during the recruitment process, please contact our team at [e-mail]

Join us and build your career in an international environment, alongside people who are passionate about shaping the future.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.