Procure To Pay Specialist

Zimmer Biomet; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Zimmer Biomet is seeking a Procure to Pay Specialist in Warsaw to perform accurate and timely AP tasks in a fast-paced global BSS environment. You will handle vendor invoices, ensure tax and cost accuracy, support vendor creation, and resolve issues across PTP processes.

You will collaborate with stakeholders, IT teams during upgrades, and act as a subject matter expert for AP systems. English and Polish fluency are required; 2+ years of AP experience preferred.

Qualifications

• Bachelor degree in Accounting or Finance or related field is preferred.
• 2+ Years of relevant work experience.
• Advanced education in accountancy or taxes is a plus.
• Experience in SAP ERP preferred.
• A working knowledge of Microsoft Office products (Excel, Outlook, Word, PowerPoint).
• Preferred experience in accounts payable processing.
• Experience with automation tools preferred.

Responsibilities

• Deliver world class customer service to internal and external stakeholders while adhering to company policies and procedures.
• Responsibility over Vendor invoice entry and processing, accurate from tax and cost perspective according to local country regulations.
• Support PTP processes to ensure operational success (vendor creation timely, invoices match to PO's, etc.).
• Query and issue resolution with vendors and stakeholders.
• Resolve matching discrepancies, clearing Vendors, monitor and reconcile aging PTP data.
• Supporting internal stakeholders with the use of the invoice approval tools.
• Follow up with requestors/buyers and approvers.
• Close collaboration with business process outsource partner.
• Management and Issue resolution with GR/IR.
• Close collaboration with IT Teams during system upgrades and improvements (new systems Implementation).
• Reconciliation of GL Accounts (Vendor subledgers, bank statements).
• Monitor and reconcile aging PTP activity.
• Serve as a subject matter expert in AP processes & technologies (SAP, Ariba, Xflow, VIM).
• Execution of monthly operational closing financial transactions in assigned entities, in due time.
• Supporting PTP GBS Team in activities related to accounting periods closings.
• Acting as back – up for appointed entities to allow continuity of accounting services.
• Accruals preparation, concur and parked invoices.

Skills

Analytical skills

Attention to detail

Communication skills

Working under pressure

Microsoft Office

Teamwork

Education

Bachelor's degree in Accounting or Finance

Advanced accounting/tax education

Tools

SAP ERP

Automation tools

Job description

At Zimmer Biomet, we believe in pushing the boundaries of innovation and driving our mission forward. As a global medical technology leader for nearly 100 years, a patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. To support our talent team, we focus on development opportunities, robust employee resource groups (ERGs), a flexible working environment, location specific competitive total rewards, wellness incentives and a culture of recognition and performance awards. We are committed to creating an environment where every team member feels included, respected, empowered and recognised.

What You Can Expect

The Procure to Pay Specialist is responsible for accurate and timely execution of various Accounts Payable tasks in one of the below areas in a dynamic and fast-paced GBS environment. All tasks must be executed in compliance with Zimmer Biomet policies and guidelines.

How You'll Create Impact

Principal Duties and Responsibilities:

Invoice Processing :

• Deliver world class / proactive customer service to internal and external stakeholders while adhering to company policies and procedures;

• Responsibility over Vendor invoice entry and processing, accurate from tax and cost perspective according to local country regulations;

• Support PTP processes to ensure operational success (i.e. vendor creation is timely, invoices match to PO's correctly, invoices route to the appropriate coders for non-PO invoices, etc.);

• Query and issue resolution with vendors and stakeholders

• Resolve matching discrepancies, clearing Vendors, monitor and reconcile aging PTP data

• Supporting internal stakeholders with the use of the invoice approval tools

• Follow up with requestors/buyers and approvers

• Close collaboration with business process outsource partner

• Management and Issue resolution with GR/IR

• Close collaboration with IT Teams during system upgrades and improvements (new systems Implementation)

• Reconciliation of GL Accounts (Vendor subledgers, bank statements etc.)

• Monitor and reconcile aging PTP activity

• Serve as a subject matter expert in AP processes & technologies (SAP, Ariba, Xflow, VIM)

• Execution of monthly operational closing financial transactions in assigned entities, in due time to ensure timely processing and compliance with company’s SOPs and closing calendar;

• Supporting PTP GBS Team in activities related to accounting periods closings;

• Acting as back – up for appointed entities to allow continuity of accounting services

• Accruals preparation, concur and parked invoices

Vendor Master Data Management:

• To proactively identify possible changes in Vendor Master Data details in the Accounting systems while registering AP Invoices.

• Follow up with internal stakeholders and require initiation of raising VMD request that allow for verification and update of the VMD data

• Provide support in projects such as SOX reports, annual vendor scrubbing etc.

General :

• General tasks such as user support, query handling and shared mailbox management

• Support SOX and compliance controls, provide required documentation

• Collaboration in continuous process improvements (ie process automations, system enhancements etc.);

• Providing individual solutions considering end-to-end PTP process improvements;

• Create strong cooperation between PTP, AP and Purchasing departments;

• Taking active part in internal transitions of Accounts Payable operations;

• This is not an exhaustive list of duties or functions and might not necessarily comprise all of the essential functions for purposes of the Americans with Disabilities Act.

What Makes You Stand Out

Expected Areas of Competence (i.e., knowledge, skills and abilities)

• Positive attitude, proactive and flexible

• Able to work accurately under pressure and be able to meet deadlines.

• Strong analytical skills and high attention to detail and withdraw conclusions

• Strong communication interpersonal skills and the ability to interact with employees at all levels in the organization

• Strong understanding of accounting principles, taxes

• Strong forward and process thinking skills and good understanding of system functionalities

• Good Computer and typing skills including proficiency in Microsoft Office Tools

• Highly motivated, self-starter willing to deliver results and meet strict deadlines

• Strong listening, verbal and written communication skills;

• Ability to work independently, creatively and efficiently, taking responsibility for given tasks

Your Background

Education/Experience Requirements

• Bachelor degree in Accounting or Finance or related field is preferred

• 2+ Years of relevant work experience or combination of work experience of 2 years relevant work experience and advanced education.

• Advanced education in accountancy or taxes is a plus.

• Experience in SAP ERP preferred;

• A working knowledge of Microsoft Office products (Excel, Outlook, Word, PowerPoint);

• Preferred experience in accounts payable processing.

• Experience with automation tools preferred.

Language Requirements

• Ability to read, write and speak English and Polish fluently.

• Ability to speak an additional European language such as: Italian, French, German, etc.

Physical Requirements

Travel Expectations

Less than 5%

EOE/M/F/Vet/Disability