Poland Food Certification Business Support Advisor

RINA Piraeus Team; Katowice; On-site; PLN 70,000 - 90,000; Part time

Job summary

RINA in Katowice is seeking a Poland Food Certification Business Support Advisor to join the International Certification Division. The role focuses on supporting certification processes, maintaining customer records, coordinating contracts, orders, and invoicing, and ensuring accurate data management.

Fluent Polish and English are required, with a Bachelor’s in Agriculture/Agronomy/Food Technology and at least 3 years in the food sector.

Qualifications

• Food industry experience (QA, food safety, R&D) preferred.
• Strong data management and documentation skills.
• Experience with invoicing, contracts, and orders is a plus.
• Excellent written and verbal communication.
• Fluent Polish and English spoken and written.

Responsibilities

• Create and maintain customer records in the database.
• Process contracts and customer orders accurately.
• Generate invoices and handle payment inquiries.
• Coordinate with departments to fulfill orders timely.
• Communicate order status and documentation to customers.
• Ensure compliance with company policies and records.

Skills

Customer data management

Offer management

Contract processing

Invoicing & payments

Timesheet coordination

Customer communication

Problem solving

Polish & English fluency

Attention to detail

Education

Bachelor’s Degree in Agriculture/Agronomy/Food Technology

Food-related or Bioscience degree

Tools

CRM systems

Microsoft Office Suite

Job description

Poland Food Certification Business Support Advisor

Posting Date: 21 Sept 2026

Location: Katowice, PL, 40-085

Contract Type: Fixed-Term

Division: International Certification

Level of experience: Intermediate

RINA is currently recruiting for a Poland Food Certification Business Support Advisor to join its office in Katowice within the International CertificationDivision.

Mission

A Business Support Advisor in the Food Certification area plays a key role in supporting certification processes and ensuring smooth customer operations, from creating and maintaining customer records in the database through administrative coordination to the issuance of invoices.

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Key Accountabilities

• Customer Data Management (if needed):
  • Create and maintain accurate customer records in the database.
  • Ensure that customer information is up-to-date and complete.
  • Handle customer inquiries related to account information and updates.
• Offer Management:
  • Collaborate with business development teams to insert offer in the internal system
  • Provide customer with complete and accurate offer documents
• Contract and Customer Order Processing:
  • Manage and update contract, ensuring accuracy and completeness.
  • Receive and process customer orders, ensuring accuracy and completeness.
  • Coordinate with relevant departments to fulfill orders in a timely manner.
  • Update customers on order status and expected delivery dates.
• Invoicing (if needed):
  • Generate and issue invoices to customers based on sales orders or service agreements.
  • Verify the accuracy of invoice details, including pricing and quantities.
  • Handle invoice-related inquiries and discrepancies.
• Payment Processing (if needed):
  • Monitor and track customer payments.
  • Coordinate with the finance department to ensure timely and accurate payment processing.
  • Address payment-related inquiries and issues.
• Timesheet Management (if needed):
  • Remind technical staff to submit accurate and timely timesheets for each project.
  • Ensure timesheets are completed in accordance with company policies and client requirements.
• Customer Communication:
  • Communicate with customers to provide information about products, services, and order status.
  • Respond to customer inquiries and resolve issues promptly and professionally.
  • Send out communication regarding invoices, payment reminders, and other relevant updates.
• Problem Resolution:
  • Identify and address customer concerns, working collaboratively with other departments as needed.
  • Investigate and resolve billing discrepancies or disputes.
  • Ensure a high level of customer satisfaction through effective problem resolution.
• Compliance and Documentation:
  • Ensure compliance with company policies and procedures in customer interactions.
  • Maintain accurate and organized records of customer communications, transactions, and invoices.

Education

Bachelor’s Degree in Agriculture/Agronomy/Food Technology

Qualifications

• Food-related or Bioscience degree
• Minimum 3 years of experience related to the food industry (e.g. quality assurance, food safety, R&D)
• Strong proficiency in customer data management, including maintaining accurate records and handling inquiries.
• Experience in offer management, contract processing, and customer order fulfillment.
• Familiarity with invoicing, payment processing, and timesheet management is a plus.
• Excellent attention to detail to ensure accuracy in contracts, orders, invoices, and customer records.
• Strong communication skills, both written and verbal, to interact effectively with customers and internal teams.
• Proven ability to handle customer inquiries professionally and resolve issues efficiently.
• Good problem-solving skills to address billing discrepancies, order concerns, and other customer-related challenges.
• Knowledge of compliance requirements related to documentation, invoicing, and customer interactions.
• Ability to multitask and manage priorities in a fast-paced business environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with CRM systems or internal business management tools.
• While not mandatory, experience with financial operations, such as payment tracking and invoice management, is an advantage.
• Fluent Polish and English.
• A proactive and customer-oriented mindset, ensuring a high level of service and satisfaction.

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.We are also compliant to the Italian Law n. 68/99.