Certification Operations Support Advisor

RINA Piraeus Team; Katowice; On-site; PLN 36,000 - 60,000; Full time

Job summary

RINA is seeking a Certification Operations Support Advisor for its Katowice office. The role focuses on data entry for external platforms, planning audits, and maintaining accurate portal data to support the Certification division.

You will collaborate with internal teams, Scheme Owners, and clients to ensure timely audits and effective data management, contributing to environmental sustainability and regulatory compliance initiatives.

Qualifications

• Experience with data entry and audit planning processes.
• Proficiency in data management across portals and systems.
• Strong teamwork and adaptability.

Responsibilities

• Audit Planning Support: assist in scheduling audits and updating project Portals.
• System & Data Management: maintain and update data related to audit teams and schedules.
• Backlog & Process Support: help organize data and assist with action plans and file submissions.

Skills

Data entry

Audit planning

Portals management

Multitasking

Teamwork

Problem solving

Tools

Digital platforms

Job description

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Certification Operations Support Advisor

Posting Date: 15 Aug 2026

Location: Katowice, PL, 40-085

Contract Type: Permanent

Level of experience: Intermediate

RINA is currently recruiting for a Certification Operations Support Advisor to join its office in Katowice within the Mediterranean & Africa CertificationDivision.

Mission

Specific role: Data Entry Operator for External Platforms

The Data Entry Operator for External Platforms focuses on supporting the planning of certification activities, ensuring smooth scheduling of audits, accurate data management, and effective communication with internal teams and clients updating and monitoring the Portals set up by specific Scheme Owners

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Key Accountabilities

Audit Planning Support:
- Support the assignment of audit activities updating the Portals set up by specific Scheme Owners.
- Solicits the Customer Project Certification Coordinators of the operational network in planning audits to meet the deadlines imposed by the Scheme Owners.

System & Data Management:
- Maintain and update the Portals set up by specific Scheme Owners with correct data related to audit teams and schedules.
- Assist in managing changes in audit teams and updating related information in the systems.

Backlog & Process Support:
- Support backlog management by checking and organizing data and contributing to action plans defined with the reference Scheme Leader.
- Support the submission of files to the appropriate Decision Maker pools.

Technical Skills & Soft Skills

Technical Skills:

• Excellent command of computer tools and digital platforms.
• Strong ability to navigate, research, and leverage information across web resources.
• Ability to learn and use new software or systems efficiently.
• Proactive Capability will join our team to support data entry activities on different external platforms.
• Excellent linguistic abilities, strong technical competencies, and a natural inclination for teamwork.
• Capacity to manage multiple tasks simultaneously and to effectively shift between topics.
• knowledge and experience in the management of documentation and digital portals related to certification systems, with a focus on environmental sustainability, biofuels, sustainable fisheries, and the safety, quality, and regulatory compliance of food products.

Soft Skills:

• Multitasking: Able to handle diverse tasks and priorities effectively.
• Adaptability: Comfortable switching between topics and adjusting to changing circumstances.
• Teamwork: Strong inclination to collaborate and contribute to collective success.
• DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
• FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
• INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
• PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
• WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.We are also compliant to the Italian Law n. 68/99.