Poland-Based HR & Office Operations Specialist — Growth & Benefits

NFQ; Kraków; On-site; PLN 106,000 - 145,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Employee-led workshops and office perk

Job summary

NFQ is seeking an HR & Office Operations Specialist in Kraków to join the People & Culture team. You will handle HR administration and office operations, finance coordination, vendor management, and benefits administration, acting as the local contact for employees, managers, accounting and legal teams.

You will manage contracts, onboarding, amendments, and terminations while ensuring Polish labour law compliance.

Qualifications

• Experience in HR administration and office operations in Poland.
• Strong knowledge of Polish labour law and B2B contract structures.
• Experience handling employment documents and B2B agreements.
• Experience managing invoices and office expenses, preferably with KSeF.
• Proactive, independent and detail-oriented with strong reporting skills.
• Fluency in Polish and English, written and spoken.

Responsibilities

• Manage full employment and B2B lifecycle documentation including onboarding, contracts, amendments, and terminations.
• Review, approve, and sign contracts, official correspondence, travel orders, and cost reports.
• Oversee invoice verification in KSeF, track local administrative budget, and coordinate with accounting and legal teams.
• Coordinate relationships with vendors, negotiate contracts, and manage employee benefits programs.
• Manage employee benefit portals and prepare data/reports for accounting.
• Oversee daily workplace logistics, office supplies, and facilities maintenance.
• Support employee experience and company culture through local events and initiatives.

Skills

HR administration

Office operations

Polish labour law

B2B contracts

Invoices & expenses

Vendor management

English fluency

Budget tracking

Tools

KSeF system

Job description

NFQ is seeking an HR & Office Operations Specialist in Kraków to join the People & Culture team. You will handle HR administration and office operations, finance coordination, vendor management, and benefits administration, acting as the local contact for employees, managers, accounting and legal teams.

You will manage contracts, onboarding, amendments, and terminations while ensuring Polish labour law compliance.