PMO & Governance Specialist – DORA Programme (Hybrid)

Optiveum; Gdynia; Hybrid; PLN 68,000 - 97,000; Full time

Job summary

Optiveum is seeking a PMO Support specialist to join the DORA programme team in a banking environment. You will help run governance and delivery functions, coordinate activities, produce reporting, facilitate PMO meetings and maintain risk management routines.

The role is hybrid (3 days office) and full-time (40h/week) with locations in Warsaw, Gdańsk, Gdynia or Łódź. Fluent English and strong coordinating skills are required.

Qualifications

• 2+ years of experience in programme management, project management, PMO or similar coordination role.
• Excellent written and spoken English.
• Strong ability to work independently, proactively and with limited supervision.
• Proven coordination skills across multiple stakeholders, projects and priorities.
• Experience facilitating meetings and ensuring clear actions, ownership and follow-up.
• Experience supporting risk, issue, action and dependency management.
• Ability to create clear, structured, high-quality presentation and reporting material for programme and senior-stakeholder audiences.
• Strong attention to detail, organisation and follow-through.
• Comfortable working in a fast-paced environment with changing priorities.
• Proficiency with PowerPoint, Excel and common programme-management tools

Responsibilities

• Create and maintain high-quality programme reporting material, including status reports, executive presentations, dashboards and governance packs
• Support the DORA PMO with ad-hoc programme-management activities and deliverables
• Plan, prepare, facilitate and document PMO meetings, including agendas, minutes, decisions, actions and follow-up
• Coordinate risk-management activities, including maintaining the risk register, following up on risk owners and mitigations, and preparing risk reporting for governance forums
• Track programme actions, milestones, decisions, dependencies and deliverables, escalating potential delays or issues where appropriate
• Coordinate input from workstream leads and stakeholders to ensure reporting is accurate, timely and consistent
• Improve and maintain programme-management routines, templates and documentation
• Act as a proactive central point of coordination, ensuring key activities progress and nothing falls between teams or governance forums

Skills

English proficiency

Coordination

Meetings facilitation

Report writing

Attention to detail

Independent work

Tools

PowerPoint

Excel

Common programme-management tools

Job description

Optiveum is seeking a PMO Support specialist to join the DORA programme team in a banking environment. You will help run governance and delivery functions, coordinate activities, produce reporting, facilitate PMO meetings and maintain risk management routines.

The role is hybrid (3 days office) and full-time (40h/week) with locations in Warsaw, Gdańsk, Gdynia or Łódź. Fluent English and strong coordinating skills are required.