Payroll Specialist with Finnish

BioLegend, Inc.; Kraków; On-site; PLN 100,000 - 167,000; Full time

Benefits offered by this job

Private healthcare

Life insurance

MultiSport card

Tuition reimbursement

Employee referral program

Career development opportunities

Modern office facilities

Parking

CSR and sports initiatives

Vacation + Christmas vouchers

Job summary

BioLegend, Inc. in Kraków, Poland, is seeking a Payroll Specialist to manage monthly payroll inputs, liaise with external partners, and ensure data integrity between systems.

You will handle tax and social security payments, regulatory reporting, and serve as the payroll contact for internal customers. The role requires strong English, Excel proficiency, and experience with Workday and external payroll platforms within a global matrix environment.

Qualifications

• Minimum 2-3 years relevant payroll experience covering Finnish entities across various sectors incl. CBA-driven payroll
• Strong servicing mindset, able to answer payroll inquiries from employees and managers both in writing and over the phone
• Solid understanding of payroll calculations, accounting, taxation, and finance concepts as relates to payroll in Finland
• Demonstrated ability to develop and maintain relationships across all levels of the organization in a global matrix
• Experience in external payroll platforms and vendor management
• Good knowledge and practice in using Workday as a central HRIS platform
• Passionate about Payroll and data accuracy
• Ability to identify and solve complex issues using existing policies and procedures
• Offers advanced English communication (written and verbal)
• Proficiency in Excel
• Resilience under stress and deadlines, able to manage payroll
• Ability to mentor and support junior colleagues

Responsibilities

• Ensure accurate and timely processing of monthly payroll input by instructing external payroll partners or direct input in external payroll tools (Mepco)
• Review system generated test reports, determine if accurate processes are accomplished and correct errors
• Remit payments to tax and social insurance authorities and benefit providers, complete required regulatory forms
• Be a central point of contact for payroll inquiries for the assigned entities
• Ensure data integrity between Workday and the payroll platform
• Establish and maintain employee payroll and benefits records in compliance with regulations and company procedures
• Participate in internal controls design and testing (SOX)
• Perform ad-hoc and recurring reporting of payroll data
• Own the setup and continuous adjustment of the Finnish Payroll Playbook as central process repository
• Participate in payroll process improvement initiatives and payroll best-practice development
• Document and review outside-the-system work practices and guidelines for assigned payrolls
• Provide backup within European payroll function and during absences
• Provide training, onboarding and mentoring for other Payroll Specialists
• Develop close relationships with Country HR teams for smooth payroll information flow
• Collaborate with Finance on payroll account reconciliations
• Collaborate with external providers
• Stay current on payroll practices and regulations for the assigned entities
• Represent the function in audits

Skills

Advanced English

Excel

Payroll experience

Vendor management

Customer service

Mentoring

Tools

Workday

External payroll platforms

Job description

Main responsibilities:

• Ensure accurate and timely processing of the monthly payroll input by either instructing external payroll partners or undertaking direct input in external payroll tools (Mepco)

• Review system generated test reports, determine if accurate process are accomplished and correct any errors

• Remit payments to tax and social insurance authorities and benefit providers, complete and submit any required regulatory forms

• Be a central point of contact for payroll inquiries for the assigned entities, delivering an effective service to our internal customers

• Ensure data integrity between Workday and the payroll platform

• Perform tasks to establish and maintain employee payroll and benefits records (salaries, variable schemes, employee shares, health and other insurance policies, pensions schemes etc.) in accordance with the legal regulations and company procedures

Other responsibilites:

• Participate in internal controls design and testing (SOX)

• Perform ad-hoc and recurring reporting of payroll data

• Own the set-up and continuous adjustment of the Finnish Payroll Playbook as central process repository

• Actively participate in payroll related process improvement initiatives & the development of payroll best-practice approaches

• Document and review all outside the system work practices and operating guidelines for assigned payrolls

• Support in the creation of a solid backup structure within the European payroll function, provide backup for other payroll team members during their absences

• Provide training, onboarding and mentoring support for other Payroll Specialists

• Develop close relationships with our Country HR teams to ensure the smooth flow of payroll related information

• Close collaboration with our Finance teams on payroll account reconciliations

• Close collaboration with our external providers

• Stay current on payroll practices and regulations for the assigned entities

• Representing the function in internal/external audits

Required Qualifications:

• Minimum 2-3 years relevant payroll experience covering Finnish entities across various sectors incl. CBA-driven payroll

• Strong servicing mindset, feeling at ease when answering payroll inquiries from employees,managers, business unit controllers, vendors and governmental agencies, both in writing andover the phone

• Solid understanding of payroll calculations, accounting, taxation, and finance concepts as itrelates to payroll in Finland

• Demonstrated ability to develop and maintain effective ongoing relationships through alllevels of the organization, including executives, line operations and peers, as well asexperience operating in a global matrix environment

• Experience in external payroll platforms and vendor management

• Good knowledge and practice in using Workday as a central HRIS platform

• Passionate about Payroll and data accuracy

• Ability to identify and solve complex issues using existing policies and procedures

• Advanced English communication skills (written, verbal) and interpersonal skills

• Proficiency in Excel

• Resistant to stress and strive to meet deadlines in time, ability to manage the payroll

• Workload effectively with minimal instruction

• Ability to mentor and support junior colleagues

What We Offer

• Private healthcare, including dental care, through Lux Med

• Life and long-term disability insurance through Generali

• MultiSport card and a broad range of social benefits

• Christmas vouchers and subsidies for vacations and childcare

• Option to borrow office equipment for your home workspace

• Tuition reimbursement

• Employee referral program

• Internal career development opportunities across multiple business areas

• Modern office facilities, including parking

• Bike subsidy

• CSR and sports initiatives

• Relaxation, gaming, and nursery rooms

• Up to 4 additional vacation days

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