Payroll Specialist (m/f/d)

Hager Polska; Tychy; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Group insurance

Comprehensive medical care

Meal subsidies

Wellbeing and sports initiatives

Job summary

Hager Polska is seeking a Payroll Specialist (m/f/d) to join the HR Shared Service Centre in Tychy and support payroll operations for selected countries, working closely with HR teams, managers, employees, Finance and external payroll providers.

This role offers exposure to end-to-end payroll processes and collaboration with global HR, Finance and payroll partners, helping you grow your payroll expertise in an international environment.

Qualifications

• Previous experience in payroll administration or payroll coordination.
• Experience working with external payroll providers.
• Experience in an international company or Shared Service Centre environment is an advantage.
• Exposure to multi-country payroll processes will be considered a plus.

Responsibilities

• Collect, verify and process monthly payroll inputs.
• Coordinate payroll processing activities with external providers and resolve issues.
• Perform payroll reconciliations and validation checks to ensure accuracy and compliance.
• Collaborate with HR, Finance and managers to support payroll processes and improvements.

Skills

Payroll coordination

External payroll providers

Multi-country payroll

Attention to detail

English communication

Tools

SuccessFactors

MS Excel

ADP

Celergo

SAP Payroll

Time & Attendance systems

ServiceNow

Job description

Why its worth to join People Solutions team in Hager?

At Hager Group, we are shaping the future of electrical solutions and services. As an international family-owned company operating in more than 20 countries, we combine innovation, collaboration and people development to create a meaningful workplace.

We are currently looking for a Payroll Specialist to join our HR Shared Service Centre in Tychy. In this role, you will support payroll operations for selected countries, working closely with HR teams, managers, employees, Finance and external payroll providers.

This role offers exposure to end-to-end payroll processes and close collaboration with global HR, Finance and payroll partners. It is an excellent opportunity to further develop your payroll expertise and grow your career within HR Shared Services.

This is a great opportunity for someone who enjoys working with data, values accuracy and would like to build expertise in an international payroll environment.

As a Payroll Specialist (m/f/d) you will report to Global Payroll Manager in the people solutions department based in Tychy for a Permanent contract.

Your Responsibilities

Payroll Operations

• Collect, verify and process monthly payroll inputs.
• Maintain and update employee payroll-related data.
• Ensure payroll activities are completed accurately and on time.
• Monitor payroll calendars, timelines and key deadlines.

Payroll Provider Coordination

• Act as the main contact for external payroll providers.
• Coordinate payroll processing activities and resolve payroll-related issues.
• Support payroll cut-over activities and year-end processes.
• Ensure employees' payroll inquiries are addressed efficiently.

Data Quality & Compliance

• Perform payroll reconciliations and validation checks.
• Review payroll results and investigate discrepancies.
• Execute payroll control procedures to ensure compliance and accuracy.
• Support internal and external audits.

Stakeholder Collaboration

• Work closely with HR, Finance, Time & Attendance teams and managers.
• Provide guidance on payroll processes and requirements.
• Contribute to continuous improvement initiatives within Payroll and HR Services.

Your Profile

Experience

• Previous experience in payroll administration or payroll coordination.
• Experience working with external payroll providers.
• Experience in an international company or Shared Service Centre environment is an advantage.
• Exposure to multi-country payroll processes will be considered a plus.

Technical Skills

• Experience with HR systems (SuccessFactors is an advantage).
• Good knowledge of MS Excel and other Microsoft Office tools.
• Familiarity with payroll systems such as ADP, Celergo, SAP Payroll or similar.
• Knowledge of Time & Attendance systems.
• Experience with ticketing tools (e.g. ServiceNow) is a plus.
• English language skills at communicative level.

Personal Skills

• Strong attention to detail and accuracy.
• Customer-oriented mindset.
• Strong organizational and communication skills.
• Ability to manage deadlines and priorities.
• High level of integrity and confidentiality.
• Problem-solving attitude and willingness to learn.

What We Offer

• The possibility to work in a hybrid model.
• A personalised onboarding programme designed to ensure smooth and comfortable first days.
• Learning and development opportunities through Hi University, Hager Group’s award‑winning learning platform.
• Internal career opportunities — over 25% of our recruitments are filled by internal candidates.
• Improvements to your health and well-being — as a family‑owned company, we care for your employees by offering:

• Group insurance
• Co‑financing of sports cards and participation in sporting events under the Hager Sport initiative
• Comprehensive medical care
• Additional health‑prevention initiatives (e.g., Health Week)
• Meal subsidies, and a shared coffee culture that is part of our DNA
• Opportunities to participate in integration events for employees and their families.
• An attractive and fair compensation system — including a bonus scheme and annual salary reviews to ensure alignment with market standards.
• A strong organisational culture — including cultural benefits such as access to e‑books, audiobooks or theatre ticket discounts.
• The ability to influence company decisions — we run an annual employee survey, and its results help us introduce meaningful improvements.

Recruitment Process

After reviewing your CV, a Recruiter will contact you for an initial introductory phone conversation.

You will then be invited to the first interview with your potential manager (N+1) and the Recruiter.

The position you are applying for requires an advanced command of English (minimum B2 level); therefore, the job advertisement has been prepared in this language. By submitting your application, you confirm that you have read the above job description, scope of responsibilities, and requirements, and that you fully understand their content.