Payroll Expert for Global Mobility & Travel Compliance

Hitachi Vantara Corporation; Kraków; On-site; PLN 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Well-being

Paid leave

Flexible work options

Financial security

Job summary

Hitachi Energy seeks a Payroll Expert for Global Mobility & Travel Compliance to lead the design of future-state payroll processes supporting international business travel. You will partner with HR, Tax, Legal, Finance, and external providers to ensure compliant operating models and a superior employee experience in a global context.

Based in Kraków, the role focuses on governing payroll governance, data interfaces, and continuous improvement across platforms like ADP and Ramco within a

Qualifications

• Extensive global payroll experience across multiple jurisdictions.
• Knowledge of employment tax, social security, and payroll compliance.
• Experience with outsourced payroll providers.
• Experience with Workday or other HR systems.
• Strong stakeholder management and project delivery skills.

Responsibilities

• Act as Global Payroll SME within Travel Compliance program.
• Design end-to-end payroll processes for international travel.
• Develop governance, audit, and control frameworks.
• Support solution design, testing, and deployment.
• Collaborate with HR, Tax, Legal, Finance, and vendors.

Skills

Global Payroll

Workday knowledge

Payroll compliance

Cross-border payroll

Stakeholder management

Tools

ADP

Ramco

Job description

Job Description:

The Opportunity: Hitachi Energy is launching a global Business Travel Compliance program designed to strengthen compliance across immigration, work authorization, social security, tax, payroll, and other regulatory requirements associated with international business travel. As the Payroll Expert for Global Mobility & Travel Compliance, you will play a critical role in this strategic transformation by representing Global Payroll and driving the design of future-state payroll processes and operating models. Working closely with HR, Global Mobility, Tax, Legal, Finance, HRIT, and external providers, you will help build a scalable and compliant framework supporting employees travelling across multiple jurisdictions. This is a unique opportunity to join a high-impact global initiative, influence the future of international business travel compliance, and collaborate with stakeholders across regions to ensure operational excellence, regulatory compliance, and an outstanding employee experience.

How You'll Make an Impact:

• Act as the Global Payroll subject matter expert within the Business Travel Compliance program.
• Design and implement end-to-end payroll processes supporting international business travel compliance requirements.
• Develop operational models for employment tax, social security, payroll reporting, and compliance administration.
• Establish payroll standards supporting immigration, Posted Worker Directive (PWD), tax, and social security compliance.
• Define interfaces, data exchanges, and integration requirements between payroll providers and compliance solutions.
• Assess impacts across global payroll platforms, including ADP, Ramco, and local payroll providers.
• Develop governance, audit, reconciliation, and control frameworks to ensure compliance and operational effectiveness.
• Support solution design, testing, UAT activities, deployment, and transition into business-as-usual operations.
• Partner with HR Operations, Global Mobility, Tax, Finance, Legal, and external vendors to design and implement the target operating model.
• Drive continuous improvement initiatives while monitoring process performance and resolving complex payroll and compliance issues.

Your Background:

• Significant experience in Global Payroll Operations supporting international or cross-border employee populations.
• Strong knowledge of employment tax, social security, and payroll compliance requirements.
• Experience with shadow payroll and international assignment payroll administration.
• Proven experience working with outsourced payroll providers and multi-country payroll environments.
• Demonstrated ability to design global payroll processes, governance models, and control frameworks.
• Strong stakeholder management, communication, and project delivery skills in complex global organizations.
• Experience with Global Mobility, Business Travel Compliance programs, or international assignment services is highly preferred.
• Knowledge of Workday, global HR systems, and large-scale HR, Payroll, or Compliance transformation programs is an advantage.

More About Us:

We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well-being, we build a workplace where personal and organizational success grow together. Our benefit offering is tailored based on your country of employment and generally includes:

• Competitive salary and incentives
• Well-being and care
• Paid and unpaid leave
• Flexible work options
• Benefits that support your financial security

You will receive more specific information during the recruitment process.

Applicable only for Poland location align with local law regulations - We are committed to full transparency and compliance with all legal requirements, ensuring that every candidate knows exactly what to expect at each stage of the recruitment process. Once the process is successfully completed, we will share detailed information about financial conditions and benefits with the selected candidate. Before signing the employment contract, you will receive all remaining details of the offer, giving you the time and space to review everything carefully.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.