Payroll & Benefits Operations Specialist with German

Novo Nordisk; Warszawa; On-site; PLN 94,000 - 174,000; Full time

Job summary

Novo Nordisk Poland is seeking a Payroll & Benefits Operations Specialist with German to own the end-to-end German payroll process, ensuring accurate remuneration for employees and compliance across the EMEA region.

You will collaborate with payroll providers, drive continuous improvement, and support benefits administration while upholding data confidentiality in a fast-paced, international environment.

Qualifications

• Bachelor's or Master's degree in Business, HR, Finance, Economics or similar.
• Fluency in German and English, written and spoken.
• At least 3 years of professional experience in payroll within the German framework, preferably in a company bound by collective agreements.
• Proven end-to-end German payroll processing experience, with exposure to payroll processing in other EMEA countries considered an advantage.
• Experience working with external payroll providers and HRIS systems such as SAP and Employee Central.
• Strong analytical and problem-solving skills with a high level of accuracy and awareness of data sensitivity and confidentiality.
• Advanced stakeholder management and communication skills, with the ability to navigate cultural differences across EMEA.
• A continuous improvement mindset with the confidence to challenge the status quo and drive change.
• Strong Excel skills and confidence working with Microsoft Office applications, particularly Excel.

Responsibilities

• Coordinating the end-to-end payroll processes for Germany, ensuring accurate and timely delivery of remuneration to employees
• Cooperating closely with internal and external stakeholders, including our payroll provider, to resolve issues and maintain seamless operations
• Responding to payroll queries escalated from HR and employees, providing expert guidance on German payroll regulations and practices
• Administering local benefits where applicable and ensuring compliance with collective agreements
• Driving continuous improvement and process optimisation, contributing to standardisation and automation initiatives
• Actively participating in global and regional projects, including system integration and transformation initiatives
• Acting as a back-up for end-to-end payroll processes in other assigned EMEA countries

Skills

German payroll expertise

English proficiency

End-to-end payroll processing

Analytical skills

Stakeholder management

Continuous improvement mindset

Excel

Education

Bachelor's or Master's degree in Business, HR, Finance, Economics or similar

Tools

SAP

Employee Central

Job description

Payroll & Benefits Operations Specialist With German

Department: Payroll, Time & Benefits

Location: Poland

Are you passionate about payroll excellence and ready to own the end-to-end payroll process for one of the world's leading healthcare companies? Join us and ensure that thousands of colleagues in Germany receive accurate, timely remuneration – because getting it right matters to every single employee.

Your new role

In this role, you will take full ownership of the German payroll cycle, acting as the subject matter expert for one of our most complex EMEA markets. You will work at the intersection of compliance, operational excellence and continuous improvement – ensuring every pay run is flawless while driving the automation and standardisation agenda forward.

Day-to-day Your Tasks Will Include

• Coordinating the end-to-end payroll processes for Germany, ensuring accurate and timely delivery of remuneration to employees
• Cooperating closely with internal and external stakeholders, including our payroll provider, to resolve issues and maintain seamless operations
• Responding to payroll queries escalated from HR and employees, providing expert guidance on German payroll regulations and practices
• Administering local benefits where applicable and ensuring compliance with collective agreements
• Driving continuous improvement and process optimisation, contributing to standardisation and automation initiatives
• Actively participating in global and regional projects, including system integration and transformation initiatives
• Acting as a back-up for end-to-end payroll processes in other assigned EMEA countries

Your new department

In People, Organisation & Corporate Affairs, you will be part of a team that enhances employee engagement and attracts top talent to ensure Novo Nordisk remains a premier choice for exceptional individuals. Together, we foster an inclusive workplace culture that empowers individuals to thrive, and supports our mission to make a positive impact on people's lives.

Within this area, you will join the Payroll, Time & Benefits team covering IT, DE and IE. This team is dedicated to delivering reliable, compliant and efficient payroll and benefits services across the EMEA region. You will be part of a collaborative group that values accuracy, accountability and a shared commitment to making employees' lives easier through operational excellence.

Your Skills & Qualifications

We are looking for someone who combines deep German payroll expertise with a genuine drive for improvement and the ability to thrive in an international, fast-paced environment.

You Will Bring

• A Bachelor's or Master's degree in Business, HR, Finance, Economics or a similar field
• Fluency in both German and English, written and spoken
• At least 3 years of professional experience in payroll within the German framework, preferably in a company bound by collective agreements
• Proven end-to-end German payroll processing experience, with exposure to payroll processing in other EMEA countries considered an advantage
• Experience working with external payroll providers and HRIS systems such as SAP and Employee Central
• Strong analytical and problem-solving skills with a high level of accuracy and awareness of data sensitivity and confidentiality
• Advanced stakeholder management and communication skills, with the ability to navigate cultural differences across EMEA
• A continuous improvement mindset with the confidence to challenge the status quo and drive change
• Strong Excel skills and confidence working with Microsoft Office applications, particularly Excel

Working at Novo Nordisk

Every day we seek the solutions that defeat serious chronic diseases. To do this, we approach our work with determination, constant curiosity and a commitment to finding better ways forward. For over 100 years, this dedication has driven us to build a company focused on lasting change for long-term health. One where diverse thinking, shared purpose and mutual respect come together to create extraordinary results. When you join us, you're not just starting a job – you're becoming part of a story that spans generations.

What We Offer

There is, of course, more on offer here than the uniqueness of our culture and the extraordinary results we produce. Being part of a global healthcare company means opportunities to learn and develop are all around us, while our benefits are designed with your career and life stage in mind. We genuinely care about your wellbeing – with a culture that supports you as a whole person and recognises the importance of the work you do every single pay cycle.

Salary:

For this role, the Annual Base Salary ranges from 93,840.00 to 173,600.00 PLN, corresponding to the level of the position.

Incentives and Benefits:

The salary package may include short-term and/or long-term incentives as well as other employee benefits based on position level, location, functional area and relevant market benchmarks.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and preventing diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.