Payroll and Benefits Administration Specialist

Us Bank; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

U.S. Bank is seeking a Payroll and Benefits Administration Specialist to handle a wide range of payroll activities, ensuring timely processing and accurate deductions.

You will collaborate with Human Resources, Finance, and external vendors to maintain compliant payroll processes in a large organization. The role requires handling retroactive payments, final pay calculations, and benefits-related inquiries while maintaining strict confidentiality and data security.

Qualifications

• Two or more years of payroll processing experience.
• High school diploma or equivalent.
• Familiarity with payroll systems and HRIS.
• Knowledge of payroll tax regulations and compliance.

Responsibilities

• Process payroll transactions accurately and within established timelines.
• Review and validate payroll data for accuracy and compliance.
• Administer garnishments, disability payments, workers' comp, ACH adjustments, wire transfers, and other payments.

Skills

Payroll processing

Data accuracy

Regulatory knowledge

Communication skills

Confidentiality

Education

High school diploma

Associates or Bachelor's degree

Tools

HRIS systems

Microsoft Office

Payroll software

Job description

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often-that's what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at-all from Day One.

As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals-no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we're building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.

We actively uphold transparent and fair hiring practices that support individual opportunity, inclusive culture, and career mobility across all levels of our organisation.

We offer meaningful opportunities for growth, a culture of inclusion, and a strong commitment to transparency and integrity in everything we do.

Job Description

The Payroll and Benefits Administration Specialist performs a variety of payroll activities including regular payroll processing, retroactive payments, final pay calculations, disability and workers' compensation payments, garnishments, tax-related adjustments, Automated Clearing House (ACH) transactions, wire transfers, and other payroll exceptions. The role partners closely with Human Resources, Finance, and business leaders to ensure payroll practices comply with company policies, regulatory requirements, and applicable laws.

Key Responsibilities

• Process payroll transactions accurately and within established timelines, including regular pay, supplemental pay, retroactive adjustments, and final pay calculations.
• Review and validate payroll data to ensure accuracy and compliance with applicable payroll policies and procedures.
• Administer payroll-related transactions including garnishments, disability payments, workers' compensation payments, ACH adjustments, wire transfers, and other special payments.
• Research, investigate, and resolve payroll discrepancies, exceptions, and escalated issues.
• Respond to employee and manager inquiries regarding payroll, earnings statements, deductions, taxes, and benefits-related matters.
• Maintain employee payroll and benefits records while ensuring data accuracy and confidentiality.
• Support payroll audits, reconciliations, reporting activities, and compliance reviews.
• Partner with Human Resources, Benefits, Finance, and external vendors to ensure effective administration of payroll and benefit programs.
• Identify opportunities to improve payroll processes, controls, and operational efficiency.
• Assist with testing and implementation of payroll system enhancements, updates, and process improvements.
• Ensure compliance with federal, state, local, and company payroll regulations and requirements.
• Maintain current knowledge of payroll legislation, tax requirements, and industry best practices.

Basic Qualifications

• High school diploma or equivalent.
• Two or more years of payroll processing experience.

Preferred Qualifications

• Associate's or Bachelor's degree in Human Resources, Accounting, Business Administration, Finance, or a related field.
• Experience supporting payroll administration in a large, complex organization.
• Familiarity with payroll systems, HRIS platforms, and automated payroll processing tools.
• Knowledge of payroll tax regulations, wage and hour requirements, garnishments, and related compliance requirements.

Preferred Skills and Experience

• Strong reading, writing, numerical, and analytical skills.
• Demonstrated administrative and organizational skills with strong attention to detail.
• Ability to identify issues, analyze data, and resolve payroll exceptions effectively.
• Proficient computer skills, including Microsoft Office applications and payroll processing systems.
• Strong customer service and relationship management skills.
• Effective verbal and written communication skills.
• Ability to prioritize and manage multiple tasks while meeting deadlines in a fast-paced environment.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently and collaboratively across teams.
• Demonstrated ability to maintain strict confidentiality and handle sensitive employee information with discretion.

This role requires working from a U.S. Bank location three (3) or more days per week.

Accessibility

We are committed to providing an inclusive and accessible recruitment experience. If you need adjus