Payments-Focused Clinical Trial Associate

ICON; Warszawa; On-site; PLN 52,000 - 68,000; Full time

Job summary

ICON plc is a world-leading healthcare intelligence and clinical research organization seeking a Clinical Trial Associate to join the payments team. You will handle payments-related CTAs, assist with study documentation, and support audits and TMF readiness.

The role involves coordinating study materials, managing access for site staff, and generating dashboards and reports to track study metrics. A Bachelor’s or Master’s degree and payments experience are preferred.

Qualifications

• Bachelor’s or Master’s degree required or equivalent.
• At least one year of payments-related experience.
• Knowledge of clinical trial processes, regulations and guidelines is advantageous.
• Excellent organizational and communication skills required.
• Ability to work collaboratively in a fast-paced environment with attention to detail.

Responsibilities

• CTA work will be focused on payments and related processes.
• Perform administrative tasks such as mass mailings, meeting coordination, agendas and minute preparation.
• Assist with document management including finalization, version tracking and archiving.
• Support development of project-specific forms and trackers and related materials.
• Assist with audits/inspections related to the Trial Master File (TMF) to keep it inspection-ready.
• Coordinate study materials and investigator site files including vendor printing where needed.
• Manage system/vendor access for site staff and perform regular reviews.
• Support CTM/CRAs with coordination of non-IP study supplies and equipment.
• Run clinical dashboards and generate metric reports for study-level insights.
• Distribute study documents and track AORs; support site payments reconciliation.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's or Master's degree

Tools

CTMS

Job description

ICON plc is a world-leading healthcare intelligence and clinical research organization seeking a Clinical Trial Associate to join the payments team. You will handle payments-related CTAs, assist with study documentation, and support audits and TMF readiness.

The role involves coordinating study materials, managing access for site staff, and generating dashboards and reports to track study metrics. A Bachelor’s or Master’s degree and payments experience are preferred.