OTC Trade Promotions Analyst

High5; Województwo mazowieckie; On-site; PLN 120,000 - 180,000; Full time

Job summary

High5 is seeking an OTC Trade Analyst to manage the end-to-end lifecycle of trade promotion claims, validating against contracts and price conditions, and reconciling accruals. You will collaborate with Sales, Customer Service and Finance to reduce leakage and improve audit trails using SAP, Vistex and HighRadius systems.

You will track KPIs, post settlements, and contribute to TPM policy improvements across markets while maintaining audit-ready records. Fluency in English and Czech is required.

Qualifications

• Experience in trade spend, TPM, rebates, or deductions within a shared services or process driven organization.
• Hands-on experience with ERP and trade tools, such as SAP with Vistex and/or HighRadius Trade (claim validation, promotion matching, settlements)
• Proven ability to validate and settle promotion claims at scale, interpreting contracts, pricing conditions, and promotional mechanics accurately
• Strong accrual accounting knowledge with experience creating, reconciling, and truing up trade spend accruals through month end close
• Excellent cross functional communication and stakeholder management, partnering with Sales, Customer Service, and Finance to resolve issues quickly
• Continuous improvement mindset, leveraging analytics and standardized rules to reduce manual effort, aging, and revenue leakage
• Proficiency in both English and Czech is required

Responsibilities

• Validate and process trade promotion/rebate claims against approved contracts, pricing terms, and promotion mechanics; document evidence and update case status in ERP/OTC tools.
• Validating promotional invoices using external EPOS data & promotional plans set out by Sales
• Create, monitor, and true up trade spend accruals; reconcile accruals versus actual claims and post month end adjustments in line with policy.
• Coordinate with Sales, Customer Service, and Finance to resolve discrepancies, enforce segregation of duties, and escalat[e] per Delegation of Authority.
• Prepare and post credit/debit notes and settlements; attach supporting documentation to maintain compliance and audit readiness.
• Use SAP/Vistex/HighRadius worklists to prioritize and automate matching; propose rule enhancements (e.g., probability-based matching, standardized reason codes) to reduce manual effort.
• Track and report KPIs (e.g., claim cycle time, aged claims, accrual accuracy, write off and recovery rates); flag risks and improvement opportunities.
• Contribute to upstream fixes and standardization (TPM policy, contract data quality, price condition governance) to prevent recurring issues and leakage across markets

Skills

Trade spend

Rebates processing

ERP systems

Data analytics

Stakeholder management

Tools

SAP

Vistex

HighRadius

Job description

High5 is seeking an OTC Trade Analyst to manage the end-to-end lifecycle of trade promotion claims, validating against contracts and price conditions, and reconciling accruals. You will collaborate with Sales, Customer Service and Finance to reduce leakage and improve audit trails using SAP, Vistex and HighRadius systems.

You will track KPIs, post settlements, and contribute to TPM policy improvements across markets while maintaining audit-ready records. Fluency in English and Czech is required.