Operations Executive

Value Apothecaries; Warszawa; On-site; PLN 70,000 - 100,000; Full time

Job summary

Cencora in Poland is seeking an Operations Executive to oversee the full shipment journey from initiation to completion. You will coordinate with World Courier departments worldwide and external partners to ensure seamless service, handling orders via multiple channels and guaranteeing compliance with regulations.

Ideal candidates have English proficiency, Polish at a high level, and an understanding of logistics. This is a full‑time role based in Warsaw with strong collaboration across teams.

Qualifications

• English language proficiency required (written and spoken).
• Polish language at C1 level or native level.
• Customer-focused mindset with commitment to high-quality service.
• Excellent communication skills.
• Ability to make sound decisions within responsibilities.
• Ability to collaborate across the department and organization.
• Basic understanding of the logistics sector.
• Strong teamwork across internal stakeholders.
• High school diploma.
• 1–2 years of experience in a similar position is a plus.

Responsibilities

• Handle tasks accurately, timely, efficiently, and economically.
• Receive and process orders via phone, email, Salesforce, TMS, portal, or other channels.
• Create shipment jobs in TMS or other systems.
• Select safest, fastest, and most efficient transport modes.
• Follow and comply with regulations and customs laws.
• Coordinate with internal/external subcontractors (airlines, agents, customs, drivers).
• Provide high-quality service and be available for order acceptance.
• Complete training requirements timely and accurately.
• Schedule pickups/deliveries.
• Verify shipments documentation and labelling.

Skills

English proficiency

Polish (C1)

Customer focus

Communication skills

Decision making

Collaboration

Logistics basics

High school diploma

Experience in similar role (1-2 years)

Education

High school diploma

Tools

Salesforce

Transport Management System (TMS)

Omni

Webdoc

AdobeSign

DASH

SharePoint

Job description

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere.

Job Details

The Operations Executive is responsible for always representing the company professionally and positively. This role oversees the full shipment journey from initiation through completion and serves as a key point of contact for clients across all available communication channels. The position requires ongoing coordination with World Courier departments worldwide, as well as external third‑party partners, to ensure seamless and efficient service delivery.

Responsibilities

• Handle all tasks arising within the field accurately, timely, efficiently, and economically.
• Receive and process customer orders via phone, email, Salesforce, the Transport Management System, Customer Portal or any other channel.
• Create shipment jobs in the Transport Management System or other relevant operational systems.
• Choose the safest, fastest, and most efficient mode of transport for shipments.
• Follow and meet valid regulations and guidelines.
• Comply with customs law at the time of importation and exportation of shipments.
• Coordinate with internal and external subcontractors, including: airlines, handling agents, customs authorities, government authorities, drivers.
• Provide the highest possible service quality.
• Be available at any time for order acceptance.
• Fulfill all training requirements accurately, timely, and efficiently.
• Choosing safest, fastest and most efficient modes of transport (flight, car, train, parcel, other).
• Scheduling drivers (pick ups/ deliveries of shipments).
• Checking shipments documentation and labelling correctness (HWB, AWB, packaging, labels).
• Monitoring bookings and transport processes to react if irregularities occur.
• Monitoring planned departures/ arrivals of shipments ("Postflight check").
• Being aware of actual information ("All Station Mails").
• Be aware of relevant rules (ADR/ IATA) and of mandated law.
• Using all available working resources (TMS, OMNI, Webdoc, AdobeSign, DASH, Share Point, Salesforce and others).
• Carrying out inventory checks (GTC Report, packaging stock, labels, other supplies).
• Supplying order management.
• Networking with service providers/ subcontractors (airlines, handling agents, driver, customs, supplier).
• Performing preparatory activities.
• Pre conditioning and packaging preparation for transport.
• Labelling and marking shipments according to the regulations.
• Providing or rather obtaining necessary documentation (HWB, AWB, Export/ Import declaration, Live Animal Certificate, DGD and other required).
• Checking transport paperwork according to ADR, IATA, DGR, CAA (Civil Aviation Authority) regulations.
• Providing and controlling documents required for import/export declaration.

Skills and Ability

• Strong command of English, both written and spoken.
• Native in Polish or at least C1 level.
• Customer-focused mindset with a strong commitment to delivering high-quality service.
• Excellent communication skills.
• Ability to make sound decisions within the scope of own expertise and responsibilities.
• Ability to cooperate effectively within the department and across the wider organization.
• Basic understanding of the logistics sector.
• Strong ability to collaborate effectively with internal stakeholders.
• High school diploma
• Nice to have: 1-2 years of experience in a similar position.

What Cencora offers

Benefit offerings outside the US may vary by country and will be aligned to local market practice. The eligibility and effective date may differ for some benefits and for team members covered under collective bargaining agreements.

Full time

Affiliated Companies

Affiliated Companies: World Courier (Poland) Sp. z.o.o.

Equal Employment Opportunity

Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.

The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.

Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email [e-mail] . We will make accommodation determinations on a request-by-request basis.

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