Operational Coordination Manager

Creotech Instruments; Warszawa; On-site; PLN 180,000 - 280,000; Full time

Benefits offered by this job

The opportunity to work directly with/

Senior leadership collaboration

Job summary

Creotech Instruments S.A. in Warsaw seeks a senior Operations & Business Analyst to drive execution of strategic objectives, coordinate cross-functional initiatives and provide data-driven recommendations to the executive team.

The role requires five plus years in operational management or business analysis, strong Excel/PowerPoint skills, and excellent communication with stakeholders. Work is conducted on-site in Poland's capital, with significant autonomy to improve processes.

Qualifications

• Degree-level education.
• Five+ years in operational management, business analysis, or programme coordination.
• Three+ years leading teams and coordinating cross-functional initiatives.
• Strong analytical capability with data analysis and performance evaluation.
• Advanced proficiency in Microsoft Office, especially Excel and PowerPoint.
• Proven ability to prepare reports and presentations for senior leadership.
• Excellent organisational, communication and stakeholder management skills.
• Proactive, self-directed with strong accountability.
• English language proficiency at B2–C1 level or equivalent.

Responsibilities

• Support the COO in executing strategic and operational objectives through analyses, recommendations, reports and decision-support materials.
• Coordinate operational initiatives led by the COO and monitor progress against plans, milestones and performance measures.
• Oversee the implementation of executive decisions, ensuring accountability and monitoring deadlines.
• Collect, consolidate, validate and analyse data, translating findings into actionable insights and recommendations.
• Support budget monitoring through expenditure analysis, variance tracking and identifying inconsistencies.
• Facilitate collaboration across functions and senior leadership to deliver projects successfully.
• Identify opportunities for operational improvement and support design and implementation of processes.
• Represent the COO and the Company in internal/external interactions, preparing communications and executive materials.
• Prepare concise briefing papers for meetings.

Skills

Analytical thinking

Leadership

Communication

Stakeholder mgmt

Accountability

English proficiency

Education

Bachelor's degree

Tools

Excel

PowerPoint

Job description

Key Responsibilities

• Support the Chief Operating Officer in the execution of the Company’s strategic and operational objectives through the preparation of business analyses, recommendations, reports and decision-support materials.
• Coordinate operational initiatives led by the COO and monitor progress against agreed plans, milestones and performance measures.
• Oversee the implementation of executive decisions, ensuring accountability for actions, monitoring deadlines and proactively identifying risks that may impact organisational goals.
• Collect, consolidate, validate and analyse data from multiple sources, translating findings into actionable business insights and strategic recommendations.
• Support the monitoring of operational and capital expenditure budgets through expenditure analysis, variance tracking and identification of inconsistencies.
• Facilitate effective collaboration across business functions, senior leadership teams and key stakeholders to ensure successful delivery of projects and strategic initiatives.
• Identify opportunities for operational improvement and support the design, implementation and optimisation of business processes.
• Represent the COO and, where required, the Company in internal and external interactions, while preparing communications, briefing papers and executive-level materials.

Essential Requirements

• Degree-level education.
• A minimum of five years’ professional experience in operational management, business analysis, programme coordination or a related discipline.
• At least three years’ experience leading teams, coordinating cross-functional activities or managing organisational initiatives.
• Strong analytical capability, with demonstrable experience in data analysis and business performance evaluation.
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Proven ability to prepare high-quality reports, presentations and decision-making materials for senior leadership and executive stakeholders.
• Excellent organisational, communication and stakeholder management skills.
• A proactive, self-directed approach, with a strong sense of accountability and the ability to perform effectively in a fast-paced environment.
• English language proficiency at B2–C1 level or equivalent.

Desirable Requirements

• Postgraduate qualification in Management, Finance, Controlling, Data Analytics or a related discipline.
• Experience gained within a technology, engineering, manufacturing or project-based organisation.
• Experience in business process design, continuous improvement initiatives, organisational change and transformation programmes.

What We Offer

• The opportunity to work directly with the Chief Operating Officer and the senior leadership team of Creotech Instruments S.A.
• A meaningful opportunity to influence the development and performance of a company delivering advanced technology and space-sector projects.
• Significant autonomy and scope to initiate and implement improvements that enhance organisational effectiveness.