Offshore Wind Project Administrator - Governance & Reporting

Wood Thilsted; Warszawa; On-site; PLN 60,000 - 85,000; Full time

Job summary

Wood Thilsted, Warsaw office, seeks a seasoned Project Administrator to support the PE&G team across projects. You will coordinate document control, client communications, and reporting, enabling PMs to focus on delivery.

The role requires 2+ years in project management and client-facing work, with experience in document control systems such as Aconex, PIMS, and Assai. Strong MS Project/Primavera skills are valued.

Qualifications

• 2+ years of experience with project management and client-facing roles.
• Experience using document control systems eg. Aconex, PIMS, Business Collaborator, Assai.
• Experience in an engineering company, offshore wind industry is a plus.

Responsibilities

• Project document control, including client transmittals, queries, and deliverables, ensuring ISO 9001 compliance.
• Managing project email accounts and routing to team members.
• Organising meetings agendas and minutes.
• Generating and presenting key project data using Project Accounting software and trackers.
• Providing invoicing support across projects.
• Producing project reports and insights from data sources for client updates.
• Providing resource management support to heads, leads and PMs.

Skills

Project management

Client-facing

Document control

Stakeholder comms

Tools

Aconex

PIMS

Business Collaborator

Assai

MS Project

Primavera P6

Job description

Wood Thilsted, Warsaw office, seeks a seasoned Project Administrator to support the PE&G team across projects. You will coordinate document control, client communications, and reporting, enabling PMs to focus on delivery.

The role requires 2+ years in project management and client-facing work, with experience in document control systems such as Aconex, PIMS, and Assai. Strong MS Project/Primavera skills are valued.